Reliability and Security

Sigsync is a Microsoft approved email signature service. It uses secure cloud services for email signatures and disclaimers as per the flow guided by Microsoft. Your emails are not stored or read by anyone. It uses Microsoft OAuth 2.0 and TLS encryption for authentication. It will never ask your credentials instead you will be redirected to Microsoft Sign in page for authentication. Your Office 365 credentials are not stored anywhere on Sigsync or any other third party servers.

We are @ Sigsync ISO 27001:2013 certified

Sigsync follows Information Security Management Standards ISO 27001 certification. Hence, you can be assured that complete email signature process is secured. To learn more about ISO/IEC 27001:2013 Information Security Management Standards

OAuth 2.0 Authentication

Sigsync uses OAuth 2.0 secure authentication to create seamless registration and integration. Credentials are not stored at any point of time as it uses access tokens issued by Microsoft's Office 365 API to set-up the mail flow in Office 365 tenants.

Multi-Factor Authentication Supported

MFA (multi-factor authentication) is a process where a user is prompted during the sign-in process for an extra layer of security. You can use MFA enabled Microsoft 365 accounts to sign up Sigsync to ensure your account access security. In addition, for the non-Microsoft logins, Sigsync employs the Microsoft Authenticator app for the two-step verification during account sign-ins. Two-step verification serves as a robust security measure, addressing the vulnerabilities associated with forgotten, stolen, or compromised passwords. This added layer of protection ensures a more secure environment for your accounts, safeguarding them against potential threats.

TLS Encryption and Authentication

TLS, is a widely adopted security protocol designed to facilitate privacy and data security for communications over the Internet. Sigsync uses TLS encrypted secure connection for its communication / connections. This is the Microsoft / Office 365 verified TLS certificate for InBound / OutBound connectors to ensure mail flow security.

GDPR Compliant

Sigsync servers are GDPR compliant. Data related to signatures are stored with encryption for additional protection. We only send mails back to Office 365 and hence there is no data movement outside. We have taken care to ensure all the process are safe and private.

Load Balancing, Scalability, Up-time

Sigsync servers are highly reliable and are able to scale according to traffic and balance the mail handling to optimal flow. Servers are designed to provide best up-time possible.

Emails are Not Stored or Read

Emails are only passing through our servers to add signatures. It is not stored anywhere or read by anyone. Sigsync is a secure and certified service that follows Microsoft guided flow for Office 365 email signature service and security. It uses OAuth 2.0 authentication mechanism and will never ask your credentials instead you will be redirected to Microsoft Sign in page for authentication. Credentials are not stored anywhere on Sigsync or any other third party servers.

Centralized Role Based Control

Only the account owner and admins (rights assigned by the owner) can make changes to the signature templates, settings and signature rules. This is to avoid access to unauthorized persons do changes intentionally or unintentionally. In addition, you can opt for Microsoft 365 sign in option and set-up MFA (multi-factor authentication) to add an extra layer of security to your account sign-in.

Private Storage of Signature Rules

We only store signature rules created by Admin to process mails and add necessary signatures as set by you. All the settings stored are encrypted and not accessible by any third party. You can edit, delete or read this information by web interface with your account login credentials only.

Activity Log

The centralized Sigsync dashboard meticulously records all actions carried out by owners, account administrators, and authorized users in the 'Activity Log.' This comprehensive log encompasses individual user access, activities, and specific actions taken. Each entry is detailed, providing crucial information such as user identification, date, time, event type, success or failure indicators, event origin, and the identity or name of the affected data, system components, or resources.
The 'Activity Log' serves as a fundamental security measure, empowering account managers to vigilantly monitor and track every event within the Sigsync dashboard. This comprehensive oversight ensures robust protection and oversight of the system's activities.

Streamline Email Signature Management with a Free On-demand Demo from Sigsync

Sigsync email signature service provides effortless, centralized signature management for Office 365 and Exchange. Our team can assist you in quickly setting up company-wide signatures. Request a free on-demand demo to see how Sigsync can simplify your email signature management process.


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