Email signatures and disclaimers for Exchange

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Advanced centralized web based administration

Sigsync comes with many professional templates for Exchange server email signature. Advanced centralized web-based administration for email signature will help you to choose and customize templates according to your needs.

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Automatically configure signature connectors

Exchange Online connectors on Exchange server will be configured automatically through Sigsync connectors configuration to add signatures to all your user emails.

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Centralized email signature rules

Rules are conditions that emails should meet to get signature added into email. It is a Must to have rule applied to an email, to add signature to email. Configure the flow of all outgoing emails and control the email content by a simple and user friendly dashboard. Configure different set of rules and then sit back and let the application automatically add signatures based on the rules set.

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Company wide Professional consistent email signatures

Disperse company wide Office 365 email signatures with ease. Set different email signatures templates to different divisions / department’s depending on their services within the organization.

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Include disclaimers to your organization email

Include easy to understand, tamper proof Office 365 email disclaimers in Sigsync. Easily customisable and centralized managed compliant Office 365 email signature disclaimers for all devices. Meet legal requirements, protect the confidentiality of correspondence.

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Dynamically change email signature template

Insert different email signatures template depending on the email subject / body content, email type, sender address etc. Configure the rules and template to include an email signature that includes all details and images to new email messages, and its simplified version to replies and forwards.

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Retrieve Active Directory photos in email signatures

Automatically retrieve user profile from Active Directory. It’s simple to update email signatures for all emuellid’s. Include logos, Personal details, Profile image and division-specific template - master email branding using Sigsync.

No PowerShell scripting or HTML knowledge required.

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Advertising banners and images always a highlight to recipients

Interest advertisements for targeted Exchange server email signature advertising. Easily create and manage custom signature Ads across all devices with Sigsync. Images are embedded directly to your emails, rather than sent as attachments.

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Legal email compliance

Let your organization email stay in keeping with legal compliance. The application will assist you meet the standard regulations of many legal acts.

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Advertising opportunities

Interest advertisements for targeted Exchange server email signature advertising. Easily create and manage custom signature Ads across all devices with Sigsync. By adding marketing information to your email signatures, you get a lot of chances to promote your brand and boost your marketing campaigns.

Sigsync Exchange Server connectors and rule configuration

To route mails from Exchange server you need to create a Send, Receive Connectors and mail flow rules.

Click here to know the necessary permissions

  • Step 1. Use the Exchange Admin Center (EAC) to create Receive connector from Sigsync server

    • In the Exchange Admin Center (EAC), navigate to 'Mail flow', then 'Receive connectors' and then click Add '+' icon. This will open 'New receive connector wizard'.

    • Now, enter the field 'Name' as 'Sigsync Inbound Connector', 'Role' - 'Frontend Transport' and 'Type' - 'Custom'. Click 'Next'.

    • In 'Network adapter bindings' page, Select the default entry 'IP addresses' - (All available IPv4) and 'Port' - 25, and then click Edit icon.

    • In the 'Edit IP address' dialog that opens, 'Address' - Select 'Specify an IPv4 address or an IPv6 address' and type in a valid local IP address to use for the connector. 'Port' - keep 25 selected. Click 'Save'. Click 'Next'.

    • In the 'Remote network settings' section, Select the default entry 0.0.0.0-255.255.255.255 and click 'Edit' icon.

    • In the 'Edit IP address' dialog that opens, enter the Sigsync server 'IP address' (Click here to retrieve nearest server IP address) Click 'Save'. Click 'Finish'.

    • Now in 'Mail flow' under 'Receive connectors', select the connector you just created, and then click 'Edit' icon.

    • On the Security tab, Leave 'Transport Layer Security (TLS)' selected, select 'Basic authentication' and then select the 'Anonymous users' permission group. Click 'Save'.

  • Step 2. Use the Exchange Admin Center (EAC) to create a Send connector that uses smart host routing

    • In the Exchange Admin Center (EAC), navigate to 'Mail flow', then 'Send connectors' and then click Add '+' icon. This will open New Send connector wizard.

    • Now, enter the field 'Name' as 'Sigsync Outbound Connector' and 'Type' - 'Internet'. Click 'Next'.

    • In next page, select 'Route mail through smart hosts' and then click Add '+' icon.

    • In the 'Add smart host dialog box' that appears, identify the smart host by using 'Fully qualified domain name' (FQDN) option. Make sure to enter exactly as provided here 'mail.sigsync.com'. Click 'Save'.

    • In the 'Route mail through smart hosts' section, select the authentication method 'Offer basic authentication only after starting TLS'. Click 'Next'.

    • In the 'Address space' section, click Add '+' icon. In the 'Add domain dialog box' that appears, for 'Type', check if SMTP is entered. For 'Fully Qualified Domain Name' (FQDN): Enter an asterisk (*). For 'Cost' check if '1' is entered. Click 'Save' and Click 'Next'.

    • In the 'Source server' section, click Add '+' icon. In the 'Select a Server dialog box' that appears, select all Mailbox servers that you want to use with Sigsync service. Click 'Add', Click 'OK', and then Click 'Finish'.

  • Step 3. Use the Exchange Admin Center (EAC) to create mail flow rules

    • In the Exchange Admin Center (EAC), navigate to 'Mail flow' , then 'Rules' and then select Add '+' icon and then select 'Create a new rule'.

    • Now, enter the field 'Name' as 'Sigsync Routing Rules'. Make sure 'Enable rule' is checked.

    • In '*Apply this rule if' drop down options, Select 'The sender...' and 'is external/internal' and then choose 'Inside the organization'. Now scroll down and choose 'More options...'

    • In '*Do the following' drop down options as shown in below image, Select 'Redirect the message to...' and 'the following connector' and then choose 'Sigsync Outbound Connector' from list.

    • In 'Except if...' section as shown in below image, Select 'The sender...' and 'address matches any of these text patterns' and then click on edit icon and add '<>' without the quotes and click '+' button next to the box. Click OK.

    • Click 'add exception' and select 'The message properties..' and 'include the message type' and then choose 'Calendaring' from drop down options. Click OK.

    • Click 'add exception' and select 'A message header...' and 'matches these text patterns'. Click '*Enter text...' and add 'X-Sigsync-Processed' in 'Specify header name' pop up box. Click '*Enter text patterns' and click edit icon, then add 'Yes' without quotes and click '+' button. Click OK.

    • Click 'add exception' and select 'The message...' and 'size is greater than or equal to' and add '26880' if you have default maximum size. If you have changed the maximum mail size, then you have to calculate (Maximum message size * 0.75) and add that value in KB. For example, if you have 100MB as max size. then '76800' as value which is equal to 75MB as mails will take some encoding space and grows in size before sending.

    • Check and make sure the 'Priority' field is '0' if you have any other rules present and click save.