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Email Signature for Exchange and Office 365
Sigsync is an all-in-one email signature and disclaimer solution for Office 365 and Exchange. Add consistent web-based signatures to all your emails and manage them from a centralized dashboard.
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Centralized, Company-wide Microsoft 365 Email Signature
FAQ Menu
Whitelist emails with server (Cloud) side mode signature using DLP policy
Whitelist emails with the server (Cloud) side mode signature using the DLP policy More
Disable default email signatures in mobile Outlook apps with Intune
Disable default email signatures in mobile Outlook apps with Intune More
Methods to disable Outlook default signatures
Learn the methods to disable Outlook default signatures while using Sigsync Office 365 email signature service. More
External Recipients Not Receiving Email Messages
users send email messages to a distribution group in Exchange Online (Microsoft 365) that includes external recipients, the external recipients do not receive the messages, and the senders do not receive non-delivery reports (NDRs) More
Steps to set up Sigsync signatures for Shared mailboxes
Steps to set up Sigsync signatures for Shared mailboxes More
Disable email signatures in Outlook for Mac using Microsoft Intune
Learn how to disable email signatures in Outlook for Mac using Intune? More
Disable default email signatures in Outlook for Windows using Microsoft Intune
Learn how to disable default email signatures in Outlook for Windows using Microsoft Intune More
How to add different signatures for external and internal emails?
Learn how to add different signatures for external and internal emails More
Troubleshooting Inbound Connector Creation in Exchange Online
Troubleshooting Inbound Connector Creation in Exchange Online More
Troubleshooting problems with remote operations in PowerShell
Troubleshooting problems with remote operations in PowerShell (specifically regarding about_Remote_Troubleshooting) More
Sigsync support for Message Recall / Revoke in Outlook
Sigsync Email Signatures for Office 365 in Outlook allows you to revoke or recall email messages to avoid errors and maintain confidentiality. Enjoy complete control over your email communication with our email signature solution. Try it now for peace of mind. More
How to Find the Version of Outlook - Step-by-Step Guide
How to Find the Version of Outlook - Step-by-Step Guide More
Fixing Missing Signature Images in Sigsync Add-in for Outlook - Top Methods to Restore Functionality
Fixing Missing Signature Images in Sigsync Add-in for Outlook - Top Methods to Restore Functionality More
How to set-up a different email signature for mobile devices?
Steps to set-up a different email signature for mobile devices More
How to hide Sigsync signature Outlook add-in info bar message
How to hide Sigsync signature Outlook add-in info bar message More
Subsequent email signatures in server-side, client-side and mixed mode signatures
Subsequent email signatures in server-side, client-side and mixed mode signatures More
How to insert multiple signatures in email?
This article explains how to insert multiple signatures in email More
How to set ‘Send As / Send On Behalf Delegate rights’ in Microsoft (Office) 365?
Learn how to set ‘Send As / Send On Behalf Delegate rights’ in Microsoft (Office) 365 More
How to add signatures to only external or internal emails?
This article explains the steps to add signatures to only external or internal emails More
How to remove an existing group and configure the signature for a new group?
Know how to remove an existing group and configure the signature for a new group More
How to copy the signature templates between the tenants?
Know how to copy the signature templates between the tenants More
How to get the Accept or Reject option for Outlook Task email?
This article explains how to get the Accept or Reject option for Outlook Task email More
How to enable ‘Display / Hide’ properties for a signature field?
This article explains how to enable ‘Display / Hide’ properties for a signature field More
How to set up two signatures for an individual sender?
This article explains steps to set up two signatures for an individual sender More
How to set different banners for different users?
This article explains how to set different banners for different users More
How to replace Active Directory Profile Photo by static logo?
This article explains the steps to replace Active Directory Profile Photo by static logo More
Guide to set up Sigsync email azure service for a single user
This article explains steps to set up Sigsync email azure service for a single user More
Guide to set up Sigsync email azure service along with your existing (third-party) email signature service
This article explains the steps to set up Sigsync email azure service along with your existing (third-party) email signature service More
How to create a group and assign members in Microsoft 365 (Office 365)?
This article explains the steps to create a group in Office 365 More
Insert signatures in different languages
Know how to insert signatures in different languages More
Meeting Request, Response and Cancellation messages are not updated in Sent Items folder
Explains why Signatures not added for Meeting Request, Meeting Response and Meeting Cancellation messages in the Sent Items folder even though you have enabled signatures for Sent Items in Sigsync More
Phone links in email signatures do not open on mobile devices
Steps to change the hyperlink for phone number AD placeholder and enable mobile devices to recognize the contact links in email signatures. More
Insert dynamic Skype link into your email signature
This article describes the steps to insert dynamic Skype link into Sigsync email signatures More
Insert VCards in email signatures
Learn how to insert VCards in email signatures More
How to turn off Image compression in Outlook?
The image compression can be disabled in Outlook 2019 settings in order to prevent image modifications and maintain the original appearance of images in email signatures. More
Received duplicate emails when sent to Microsoft 365 group
Received duplicate emails when sent to Microsoft 365 group More
How to embed images in Outlook 2013 / 2016 emails
This article explains how to embed images in Outlook 2013 / 2016 emails. More
Steps to disable existing Microsoft Outlook signatures using a Group Policy (GPO)
This article explains how to disable existing Microsoft Outlook signatures using a Group Policy Object More
Microsoft forms to integrate Surveys, Polls and Voting along with your email
Microsoft forms to integrate Surveys, Polls and Voting along with your email More
How to insert vCard in email signatures?
You can use a vCard in your email signature as a QR code image or a QR code link which changes dynamically according to the email sender. More
Voting buttons missing in received emails
Learn how to resolve voting buttons missing issue in received emails. More
Signatures are not updated to Sent Items emails in Outlook
This article gives you the detailed information about the solution to sent items signature issues in Outlook More
Resolve AD attributes synchronization issues
Learn how to resolve issues with Active Directory (AD) attributes displaying incorrectly or with no values in signatures, attached by Sigsync Email Signatures for Office 365. More
Check user attributes in Azure AD using Graph Explorer
This article explains you how to check the user attributes and custom attributes in Azure AD using Graph Explorer More
Fix the email signatures issues on mobile devices
This article explains the solution to the most common issues with email formatting for reply / forward emails on mobile devices. More
Select multiple groups to add Sigsync Signatures
With this article, you can understand how to add multiple groups by applying the conditions in the Exchange Online transport rule to attach Sigsync email signatures. More
How to verify if emails are routed through the Sigsync service
Understand the methods to check whether an email properly routed through the Sigsync service. More
Office 365 Email Signature preview is not working in Outlook
This article gives solutions to common issues with email signature preview not working in Outlook. More
Troubleshoot problems with Sigsync email signatures
This article will walk you through some of the solutions to various email signature issues in Sigsync. More
Resolve NDR messages from Sigsync Email Signatures for Office 365
Your Email processed by the Sigsync Email Azure Service could not be delivered and, as a result, you have received a Non-Delivery Report (NDR) generated by the Sigsync Email Signatures for Office 365 service. More
What are message headers, reply separator, source code, message file
This article defines the basic mail related terms such as message header, reply separator, source code and message file. More
Remove signature elements (placeholders) whose AD values are not set or empty
This article details how to use Sigsync Remove Tag to remove the AD attribute placeholders from email signatures whose values are not set in Active Directory for the particular placeholders. More
Add a specific email signature to emails sent from mobile devices
This article details about the steps to set up signatures on mobile devices. More
Add Sigsync Office 365 email signature to alias email address
This article explains the procedure to include email signature to an alias email address. More
Resolve Sigsync login issues
This article explains how to troubleshoot login issues with Sigsync Office 365 email signatures. More
Solution to message approval issue for Office 365 distribution groups
This article explains how to configure message approval for distribution groups (distribution lists) in order to prevent issues with additional acceptance messages More
How to use MFA enabled accounts with Sigsync
This article explains how to handle MFA-enabled Microsoft 365 accounts when using Sigsync Office 365 Email Signature service. More
Stop the display of link preview in email signatures
This article lets you know how to disable the Link Preview in Outlook on the web (OWA). More
Solution for Access Denied / Bad outbound sender error for emails
With this article you will get the solution for the error: 550 5.1.8 Access denied, bad outbound sender while sending an email. More
Solution for signature being added in a wrong place in an email
An email signature may be added in a wrong place due to use of non-standard reply separators. This article gives the solution for such a case. More
Add two or more images next to each other in a signature
This article explains how to use tables with no borders to add images next to each other in your email signatures. More
Email signatures under the latest emails, forwards or replies
In this article you'll learn how to add an email signature right below your latest reply or a forward email thread. More
Include a link to vCard in email signatures
Know how to dynamically add individual vCard links into email signatures using Sigsync Office 365 email signature solution. More
Solution for Email delivery when Azure IP is blocked
This article explains how to fix the Email delivery issue when Azure IP is blocked. More
Modify a geolocation in Sigsync email signature service
This article explains how to modify the geolocation of Sigsync Email Azure Service while adding your tenant. More
Insert vCard as QR code image in email signature
Steps to insert vCard as QR code in email signatures which changes dynamically according to the email sender. More
Animated GIFs in Email Signatures
This article explains about Sigsync animated GIFs in email signatures and if they are supported in email clients. More
Prevent Outlook from deleting extra line breaks from emails and email signatures
This article describes how to overcome the issues with plain text signatures appearing as one long line in Outlook. More
How to create an email signature with text written from right-to-left as in Hebrew or Arabic
If you wish to use Hebrew, Arabic or any other type of right-to-left language, you will have to use special HTML adding dir=rtl attribute to the P or any tag. More
Send files to Sigsync customer support for diagnostics
This article explains how to contact Sigsync support and send them files for diagnostics and troubleshooting purposes. More
How to use a font type that is not included in the signature editor's font list
If you wish to use a font which is not included on the font list of the built-in signature template editor, but is available (installed) in your system, you can use the font by defining the font directly in the HTML source code of the signature. More
How to resolve the issues with emails encrypted by Azure RMS
This article explains how to resolve the issues with emails encrypted by Azure RMS. More
How to resolve the issues with message headers in Office 365
With this article, you will get the solution for issues related to stripping of internal message headers. More
Send a test message between the users in Exchange/Office 365
This article explains how to send an email message from one user to another without accessing user mailboxes, which is useful for testing purposes. More
Set the proper image size in your email signature for different email clients and devices
This article describes how to set the proper image size in your email signature that supports all email clients and devices. More
Add different signatures to users of different domains
This article explains how to add different signatures to the users of different Office 365 domains. More
How to resolve the SenderNotAuthenticatedForGroup error
With this article you will get the solution for SenderNotAuthenticatedForGroup error. More
Manage Sigsync Admin panel
This article explains how to manage the Sigsync admin panel. More
Download invoices from Sigsync Signature Service
This article details how to view and download your Sigsync Office 365 Email Signature subscription invoice. More
Remove email signatures attached by mobile devices
Understand the procedure on how to remove email signatures added by mobile devices like smartphones and other devices. More
Resolve the missing spaces in an email signature
This article explains how to resolve the missing spaces in an email signature template. More
Stop Email signatures to read receipt messages
This article explains how to stop email signatures being added to read receipt messages in Office 365. More
Add different signatures to new, reply and forward emails
This article explains how to add different email signatures for new emails and reply/forward emails. More
Add round user photos in Office 365 email signature
This article explains how to convert the square shaped user photos to round shape and add in your email signature using Sigsync Office 365 Email Signature service. More
Modify existing transport rules to add/remove user groups
Understand how to add and remove user groups from the transport rule in order to manage which emails receive signatures. More
Align the signature fields in multiple rows in an Email signature
This article explains how to align the different signature fields in multiple rows to create a well formatted email signature. More
Add Email signatures to calendar messages
This article explains how to append signatures to calendar messages, which are not supported by Sigsync Email signatures for Office 365. More
Multivalued AD attributes are not working in email signatures
This article provides the solution when some of the custom attributes for signatures are not retrieved from Azure AD. More
Configure Sigsync domain in Office 365
This article shows how to update a Sigsync domain added by Sigsync Office 365 email signature service in your Microsoft 365 admin center. More
Microsoft Planner with Sigsync Email Signature service
This article explains how to set up Sigsync Office 365 Email signatures to Microsoft Planner (Office 365 Planner). More
Impact on Sigsync service when the global admin’s credentials are altered
This article explains the consequences when you change the global admin credentials of your Office 365 tenant during Sigsync Email signature configuration. More
Find the geolocation of your Office 365 tenant
This article explains how to check the geolocation of an Office 365 tenant and Office 365 mailboxes. More
Change subscription plan in Sigsync Office 365 Email signature
This article details how to modify a subscription in Sigsync Office 365 Email Signature service. More
Set up signatures to emails sent as / sent on behalf of other users
This article explains how to add email signatures to emails sent as / sent on behalf of other users. More
Solution for email signature font related issues
This article provides solutions to the various issues associated with email signature fonts. More
How to fix the Sender Policy Framework (SPF) issues
This article explains the solution for common issues related with SPF records. More
Reconfigure Sigsync Office 365 Email signature service
This article explains the solution when you remove the Sigsync domain assigned to your Office 365 tenant. More
Does Sigsync email signature impact message delivery in Office 365?
This article details how Sigsync Email Signatures for Office 365 behaves with message sending limits in Office 365 More
Get the Sigsync domain status assigned during provisioning
This article explains where to find the Sigsync domain assigned during the provisioning of an Office 365 tenant. More
Solution for multiple email rules for the same message
The article explains how to prevent duplicate signatures in emails that are routed through multiple Transport servers. More
Convert a plain text signature format to the required format
This article explains why and how to prevent sending plain text messages from iOS/Android and other mobile devices, as well as from the Mac. More
Best practices for creating an Office 365 email signature
This article tells you about the best practices for creating email signatures using Sigsync Email Signatures for Office 365. More
Add a direct link to Microsoft Teams calls in an email signature
Understand how to add a direct link to Microsoft Teams calls in your Microsoft 365 (Office 365) email signature. More
Add or remove connectors and transport rules using the Exchange admin center
This article explains how to manually add or remove Sigsync connectors and transport rules in the Classic Exchange Admin Center More
Resolve recipient limit issues while using Sigsync Email Signature
Understand how to configure Sigsync Email Signatures for Office 365 so that emails sent to distribution lists do not exceed the recipient limit set in your organization. More
Resolve image issues in Email signatures
Learn how to resolve common image-related issues in signatures that occur in response to web-mails, desktop clients, or mobile apps. More
Stop Email signatures from Microsoft Teams, Planner and Yammer notifications
This article explains how to stop Sigsync Email Signatures added to notifications, group messages and voicemail notifications from Microsoft Teams, Planner and Yammer. More
Prevent users from creating individual signatures in Outlook on the web (OWA).
You can set up Sigsync Email Signature for Office 365 for all the users, however each individual user can still apply personal signatures to their email messages in Microsoft Outlook on the web. This results in some users having two different signatures - one from Outlook and another one from Sigsync. More
How to create an extended message trace report in Office 365
This article explains how to create an extended message trace in Office 365 using the Exchange Admin Center (EAC) More
Centralized signature add-in deployment using Exchange admin center
Sigsync Email Signatures for Office 365 Add-in is used to preview email signatures in Outlook. Know how to centrally deploy a Sigsync signatures Web Add-in that adds signatures directly when composing an email in Outlook. More
Check Azure Active Directory group membership using Graph Explorer
This article explains how to confirm whether the newly added user is a member of a given AAD group using Microsoft Graph Explorer. More
Check Office 365 Tenant ID
This article explains how to check your tenant ID in Azure Active Directory admin center or by using Power Shell. More
Solution to multiple disclaimers in an email
This article gives you the solution when the multiple disclaimers are attached to an email. More
Solve sent item signature in OWA
When you send an email and check the Sent Items folder, this email does not have any signature displayed in the reading pane (even though the signature is displayed in the message list). You can get a solution with this article. More
View Message header in Office 365 and OWA
This article explains how to view an Email header in Office 365 and OWA. More
Email text with signatures is too small to read on iOS devices.
Get the solution to issues with iOS devices showing small text in the email body having a signature. More
Overcome Signature service sign in issues
When you are unable to login to Sigsync signature service, delete all Sigsync Office 365 Login details and then try to log in. More
Fix connector configuration failure issues
This article gives the solution for the Sigsync Exchange online connectors configuration failure. More
How to verify the Hybrid environment
Understand how to confirm if you are in Exchange online, Exchange on-premises or a hybrid environment. More
Update Azure AD attributes
This article explains the solution for the modifications in the Active Directory Attributes like name, job title etc. which are not instantly reflected when the signature is added to an email. More
Solution to spoofing alerts in Office 365
This article gives the solution for spoofing alerts for your Office 365 account when sending internal emails. More
Too many MIME parts
When you try to send your message, the receiving email server outside Office 365 reports an error. 550 5.0.350 Remote server returned an error -> 550 Too many MIME parts: 150 > 100. You will get the solution with this article. More
Emails with signatures end up in spam.
Reasons for your emails being treated as spam or junk may include that you have not set up an SPF record. The others may include that your signature is having unsafe URLs, usage of the website with SSL certificate expired domains etc. More
Solution for signatures in email conversation
You will face this issue only when you use Outlook desktop versions. If a mail subject changes within a conversation thread, Outlook treats that as a separate thread and excludes that mail from the conversation thread. It is recommended not to change the mail subject in the reply mail chain. More
Insert Signatures to Shared mailbox emails
This article explains how to add a personalised signature to a message sent from a shared mailbox. More
Get Sigsync installation details in Microsoft 365
Get the Sigsync installation details from Microsoft 365 as well as Azure Active Directory admin center which gets recorded when you configure Office 365 Email Signature, install Sigsync Outlook Add-in. More
Exclude Email signatures to specific recipients
You would like to configure Sigsync Email Signatures for Office 365, so that signatures are not added to emails sent to specific recipients. More
Import HTML code in to Sigsync service
Understand how to import HTML email signature templates into your Sigsync signature generator with your HTML code. More
Limit license consumption
With this article you can understand the method to reduce the Sigsync signature license consumption by selecting a specific group instead of selecting all users. More
Directly add an Email signature to Outlook
This article explains how to directly add signatures in Outlook when composing emails using Sigsync Signature Outlook Add in. More
Streamline Email Signature Management with a Free On-demand Demo from Sigsync
Sigsync email signature service provides effortless, centralized signature management for Office 365 and Exchange. Our team can assist you in quickly setting up company-wide signatures. Request a free on-demand demo to see how Sigsync can simplify your email signature management process.
