Sigsync email signatures for Office 365

Everything You Need In Email Signature, All in one place

Sigsync email signature for Office 365

Sigsync Email Signatures for Office 365 is a Microsoft-approved, cost-effective, and user friendly email signature management solution. With Sigsync, you can choose from hundreds of professional templates or use the freehand signature generator to create a customized, professional email signature.

Trusted by 150+ country businesses

Sigsync Email Signature is a web-based secured and centrally managed email signature solution.

Centralized Office 365 email signature

Sigsync email signature solution for Office 365 allows you to manage all of your email signature and disclaimer requirements in one place. With a centralized dashboard, you can easily modify and update email signatures and disclaimers for your entire organization.

Web-based Office 365 signature

Sigsync is compatible with all modern browsers and devices, including desktops, laptops, mobile phones, and Mac computers. As a cloud-based signature solution, it ensures uniform, up-to-date, and consistent signatures across all email clients, such as Apple Mail, Thunderbird, and Outlook. Find out more for a full list of supported platforms.

Free email signature templates

Sigsync signature gallery offers hundreds of ready-to-use email signature templates to meet all your needs. You can use these email signature templates as a starting point and easily customize them by editing its fields, including text, images, color, and font, to create a professional signature in just a few minutes.

Full-fledged signature editor

Sigsync email signature editor is feature-rich and user-friendly, allowing you to create graphical HTML signatures without needing any technical skills. You can easily place drag-and-drop components wherever you prefer, and use the dynamic Active Directory (AD) fields to automatically include personal, address, and contact information

Highly secure and reliable

Sigsync adheres to Microsoft's email flow guidelines and leverages Azure cloud services for email processing. Additionally, it is ISO/IEC 27001:2013 certified and uses OAuth 2.0 secured authentication with TLS encryption. It is also GDPR and HIPAA compliant, guaranteeing the highest level of security and privacy for email communications

Easy to use email signature generator

The Sigsync signature editor allows you to create email signatures that are consistent with your brand, even if you are not familiar with HTML or design software. Its intuitive interface makes it easy to change signature properties, preview and update your signature in just a few clicks.

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Sigsync email signature for Office 365

Sigsync gives you peace of mind

Sigsync email signature manager is designed to provide a hassle-free experience for users, as it doesn't require any desktop installations. With Sigsync, you can easily create responsive email signatures for Microsoft Office 365 and Exchange that automatically adjust to different screen sizes and devices, ensuring that your email signature always looks professional and consistent across all platforms.

  • Dynamic signatures
  • Group signatures
  • Brand promotion
  • Signature scheduling

Configure dynamic signatures with Azure AD Placeholders

Sigsync offers a powerful solution for creating customized email signatures for each user. By leveraging Azure AD placeholders, you can easily create dynamic signatures that automatically update with the latest user-specific information. This means that you can retrieve Azure AD attribute values from Office 365, such as the user's display name, company name, job title, department, and profile photo, and seamlessly incorporate them into their signature without any manual updates required. With Sigsync, you can ensure that your organization's email signatures are always up-to-date, professional, and consistent across all devices and platforms.

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Set different signatures to user groups and departments

Sigsync empowers you to create tailored email signatures for various Active Directory (AD) groups in your organization, enabling you to easily implement distinct signatures for different departments, teams or individuals. This feature proves to be highly beneficial when you need to add customized signatures for specific groups such as marketing, sales, design, or other departments. With Sigsync, you can create personalized email signatures that align with your brand guidelines and resonate with your audience, while ensuring consistency across all devices and email platforms.

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Promote your brand by adding social media images and banners

Sigsync offers an extensive range of customization options for your Office 365 email signature. With support for images, icons, graphical banners, logos and social media icons, you can create a visually appealing and professional signature that effectively represents your brand. By crafting targeted and personalized messages and including them in your email signature, you can engage with your audience, promote your brand, attract new customers, and drive traffic to your website. With Sigsync, you can ensure that your email signature not only looks great but also effectively communicates your brand message and values.

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Create cost-effective marketing campaigns with Sigsync

Sigsync advanced scheduling feature enables you to plan and automate your email campaigns, allowing you to maximize the impact of your marketing efforts. Whether you're a small business owner, an e-commerce store, or a marketer, Sigsync can help you create targeted and engaging email campaigns that drive conversions and grow your business. With Sigsync, you can schedule your email signatures for holidays, events, product launches, promotions, and other occasions, and dynamically change them for each campaign. This feature not only saves you time but also ensures that your email signatures are always up-to-date and relevant to your audience. With Sigsync scheduler, you can streamline your marketing efforts and focus on what matters most - growing your business.

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Dynamic HTML email signature

Steps to setup Office 365 email signatures

Sigsync makes it easy to set up company-wide email signatures for Microsoft 365, both server-side and client-side. You can easily manage your email signatures and ensure that they comply with your organization's branding and marketing standards.

  • Server Side Signature
  • Client Side Signature
  • Mixed mode Signature
  • Server Side Signature

    Server Side Signature

    Sigsync server-side mode requires configuration of Office 365 Online connectors to enable seamless signatures and disclaimers for your emails. By routing emails through secure Sigsync Azure services, you can add professional and consistent email signatures to all emails sent from your organization, regardless of the device (desktops, laptops, mobile phones, and Mac) used for sending.

    Steps to create and add Office 365 email signature:

    • Step 1: Sign up with Sigsync / Office 365 and register your tenant
    • Step 2: Create your Signature Template and Set Signature Rules
    • Step 3: Configure Exchange online connectors
    • Step 4: Add SPF Record to your domain. That's it!
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  • Client Side Signature

    Client Side Signature

    Sigsync client-side mode allows you to add signatures directly to your emails as you compose them in Outlook. Unlike server mode, this mode does not require routing emails through Sigsync Azure services to add signatures. To use client-side mode, you simply need to install the Sigsync Signature Add-in for Outlook / Outlook Web Access (OWA)

    Steps to deploy Outlook Add-in for Email Signatures:

    • Step 1: Create a Signature Template
    • Step 2: Set Signature Rules
    • Step 3: Deploy Sigsync Add-in for Outlook
    • Step 4: Compose and add signatures to your emails
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  • Mixed Side Signature

    Mixed mode Signature

    Sigsync offers a powerful mixed mode signature solution that combines both server-side and client-side signature functionalities for your emails. To get started with Sigsync mixed mode signature solution, you will need to configure the Office 365 Online connectors and install the Sigsync Signature Add-in for Outlook / Outlook Web Access (OWA)

    Steps for Server side and Client side Email Signatures:

    • Step 1: Create Signature Template
    • Step 2: Set Signature Rules
    • Step 3: Setup Online Exchange Connectors
    • Step 4: Deploy Sigsync add-in for Outlook
    • Step 5: Start sending signatures from anywhere
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All in one Office 365 email signature software

Sigsync is the ideal solution for managing company-wide Office 365 email signatures, providing comprehensive support for all aspects of email signature management, including design, deployment, and maintenance. It is your one-stop-shop for all your Office 365 email signature needs, no matter the size of your team or organization, Sigsync has got you covered with its complete email signature management solution for Office 365.

Centralize Control with User-Friendly Dashboard

The simplified dashboard in Sigsync enables you to manage your tenants, signatures, rules, delegate administrators, and add customers from a single location. The streamlined process saves you time and ensures that your email signature management is a hassle-free experience.

Achieve Consistent Signatures on All Devices with Ease

Sigsync Microsoft 365 email signature service is designed to work seamlessly without requiring any desktop installations. This ensures that your signature appears perfectly on all types of devices and email clients, regardless of the platform or operating system.

Get Professional Email Signatures Designed for Free of cost

Looking for a customized email signature to reflect your personal or corporate brand? Our expert designers can create professional email signatures tailored to your unique needs and preferences. Contact us today to elevate your email communications and make a lasting impression on your recipients.

Free 24/7 Customer Support for Your Email Signature Needs!

Sigsync offers 24/7 Free support to ensure an exceptional user experience. With reliable and prompt assistance, the support team is committed to helping users with any aspect of its email signature solution, from setup to troubleshooting. Our customer service aims to exceed expectations and provide a seamless experience.

Manage entire team with a single signature

With Sigsync, you can update employee information with a single signature template and ensure consistent branding and uniformity in all email signatures.

Set signature rules for senders and recipients

By using Sigsync, you can create as many rules based on the sender and recipient giving you complete control over your organization's email signature policies.

Email signatures in Sent Items

You can choose to include the email signature in the Sent Items for legal compliance and for having a complete and accurate record of every email you send.

Preview and test your signature in real time

With Sigsync signature preview feature, you can test your signature to see how your signature will look in your emails without actually sending them.

Signatures for new and subsequent emails

With Sigsync, you can create a separate signature for the first email and a toned-down version of the signature for subsequent emails.

Different signatures for replies and forwards

Sigsync gives you complete control and enables you to use a formal signature for responses to important clients and a more casual signature for forward emails.

Office 365 signature for shared mailbox and aliases

You can configure Sigsync to add signatures to alias email addresses and shared mailboxes making it easy to send and receive emails without using your primary email address.

Remove default mobile signatures

Sigsync email signature solution can remove the default mobile signatures and replace them with a professional email signature that reflects your brand.

Outlook Add-in for client side signatures

By installing the Sigsync Outlook Add-in, you can easily manage, preview and apply client-side email signatures from within Outlook.

vCard generation with QR code

With Sigsync email signatures, you can create vCards with QR codes which makes it easy for people to scan and save your contact information in a single click.

Support for signature banners in email

You can easily add a banner image to your signature and customize them to visually enhance your emails, showcase your brand and drive conversions.

Analytics and one-click customer surveys

Sigsync integrates with analytics and customer satisfaction surveys (CSAT) such as Simplesat, Thermometer to help you track metrics and engage with your customers.

Free Email Signature Templates for Office 365

Sigsync email signature generator offers a broad range of templates to cater to various needs, from professional to creative designs.

  • Corporate
  • Company
  • Outlook
  • Personal
  • Mac
  • Iphone
  • Android
  • Creative
  • Disclaimer
  • Corporate

    Email Signature shows Professionalism

    An email signature not only provides organizational information but also projects the company's brand message professionally, showcasing a sense of professionalism.

  • Corporate

    Increases brand awareness

    Email signatures increase brand awareness among users and help strengthen the relationship between organizations and their clients.

  • Corporate

    Include important links of your company

    Adding important links in your email signature makes it easy for recipients to learn more about your company and its offerings.

  • Corporate

    Email Marketing

    Incorporating an email signature in promotional emails can enhance email marketing efforts as digital marketers commonly use this channel to promote their brand.

  • Corporate

    Digital Business card

    An email signature serves as a digital business card in the corporate world by containing all the necessary details related to the company.

  • company

    Creates company identity

    An email signature can be used to create your company identity in the corporate world with a consistent email signature.

  • company


    Using an email signature consistently in every email of your company makes your business trustworthy among your clients.

  • company

    Promote your brand

    Promote your brand in every email signature and increase brand awareness among recipients and leads.

  • company


    Add upcoming events and product announcements in the banner section to let your recipients and leads know about the launch.

  • company

    Keep your email signature simple

    Keep your email signature short and simple. It needs to have a simple design and look professional.

  • outlook

    Social Media and Website links

    Add the essential social media and website links in the email signature. It makes your recipients contact you quickly and drives more traffic to the site.

  • outlook

    Add relevant details in the signature

    Add only relevant information in the email signature and it should help your recipients know about your company.

  • outlook


    Brand each and every message you send from your organization which helps your recipients to know who you are and where you stand in the market.

  • outlook

    Email Signature Design

    Email signatures need to have simple design with an effective hierarchy including all the necessary information.

  • outlook

    Include all basic details

    Email signature needs to have all the basic details such as Name, contact details, company name, logo, website URL etc.

  • personal

    Include Profile photo

    Personalize your email signature by adding the profile photo to it which puts the face to email communication.

  • personal

    Add Call-to-action

    Link your email signature with your website content using the Call-to-action button. Use appropriate text to the CTA button.

  • personal

    Include contact details

    Include all the necessary contact details such as phone number, Email ID etc., make it easier for your recipients to contact you easily.

  • personal


    Use analytics in the email signature to track the effectiveness of the online campaigns accurately. Improve your marketing strategies according to the result.

  • personal

    OneClick Survey

    Add OneClick survey in the email signature to collect the customer satisfaction feedback and improve it according to the feedback.

  • mac

    Don't use multiple call-to-actions

    Add a call-to-action button at the end of the email signature to prompt your user to take action. But don't fill the email signature with too many CTA's.

  • mac

    Improve Marketing

    Digital marketers use email marketing to promote their brand by making an email signature action oriented and effective.

  • mac


    Add a legal disclaimer in every mail. It may include confidentiality, copyrights, liability to certain information in the email.

  • mac

    Be consistent with email signature

    Be consistent with email signature design and add only necessary details in the signature to showcase more about your brand to recipients.

  • mac

    Responsive design

    Use a responsive email signature design which looks professional and effective across all devices.

  • iphone

    Mobile compatible

    Created email signature needs to be responsive and compatible with all devices including mobile, tab etc.

  • iphone

    Keep your email signature short and simple

    Keep your email signature short, simple and useful. If the email signature is longer, make it easier for your recipients.

  • iphone

    Encourage your recipients to take action

    Encourage your recipients to take action by providing appropriate CTA's. Guide your users to take action which helps to generate more leads.

  • iphone

    Track your links

    Track all your social media or other links. Design a strategy according to result to improve the performance.

  • iphone

    Convert traffic into leads

    Include banners and call-to-action with appropriate details in the email signature. Improve your number of conversions by evaluating the campaign analytics result.

  • android

    Add Marketing campaigns

    Add marketing campaigns in the email signature to track user activity and improve the performance according to the analysis.

  • android

    Brand awareness

    Adding the promotional banners in the email signature improves the brand awareness among the clients / recipients.

  • android

    Add website links and social media networking links

    Including all the necessary social media links and the company website link drives more traffic to the site as well as social media.

  • android

    Consistent design

    Maintain consistency in designing email signatures as it reflects the genuineness of your organization and also looks professional.

  • android

    Digital Business card

    Email signature works as a digital business card in the corporate world as it contains all details related to the company.

  • creative

    Add company logo in the email signature

    Add the company logo and the name in the email signature to make it recognizable among the clients / users.

  • creative

    Only include essential details

    Only add necessary and relevant information in email signature. Don't mess your email signature by including too many details. It should look simple and elegant.

  • creative

    Fonts in the email signature

    Fonts in the email signature changes the complete look and feel of the email signature. Never use multiple fonts in the email signature.

  • creative

    Email signature compatible across all email clients

    Verify email signature compatibility across all the email clients and all the platforms including mobile devices.

  • creative

    Add promotional banners

    Inform your clients / recipients about your new product / events in the email signature by adding the promotional banners.

  • disclaimer

    Disclaimer is important

    Adding the disclaimer in the email signature is very important as it adds legal protection to your emails.

  • disclaimer

    Comply with your organization policy

    Added disclaimer in the email signature should adhere to the organization's rules and regulations.

  • disclaimer

    Keep it short

    Disclaimer text needs to be short and visible and readable to the users. Place the disclaimer at the bottom of your email signature.

  • disclaimer

    Add suitable disclaimer to the respective email

    Add suitable disclaimer to the respective emails. Some of the disclaimer types are confidentiality, liability, copyright etc.

  • disclaimer

    Add only required things in the disclaimer

    Add only needed things in the disclaimer such as company name, address, and the other details which is a legal requirement for company email.


Sigsync Signature Generator built-in components can be used to create professional email signature with ease.

Office365-email signature

Our customers love using Sigsync

Always avoided sending an email from my iphone / ipad until I was on a desktop PC / Macbook due to not having a professional looking email which needs a HTML signature to send to my new / existing customers. Since I started using Sigsync Office 365 email signature, I no longer have this problem. Thanks guys.

Aaron DAustralia

I was looking for a centrally managed simple to use email signature service. I had tried many services but all are too costly for my requirement. Later contacted Sigsync, they designed my signature and completed all the configuration and setup on remote access for free-of-cost. Initially worried due to free service but I'm good and confident after using the service for last 6 months. It's a simple to use and hassle-free Office 365 email signature service!

Davis AUnited States

Very good Dashboard and the interface is just Amazing! Simple and featured Signature Editor makes my day.
All I can say is its an amazing email signature service for small and medium-sized businesses.

Jamael ThompsonNew York, United States

You won't find a better overall email signature service than the full-featured Sigsync, especially for the price (free-of-cost).

Mitchell DNetherland

Free On-Demand Product Demo

Effortlessly set up company-wide and centralized email signatures for Office 365 and Exchange with Sigsync email signature service, which also includes a free on-demand product demo to aid in the process.