You can create a signature by selecting the pre-designed templates from the Sigsync template gallery or Import your existing template (HTML Code) directly into the Sigsync editor.

Follow the steps below to launch Sigsync Signature Generator:

• Login to the Sigsync dashboard.
• Click the ‘Set up & Manage Signatures’ tab and click the ‘Manage Signature’ button.

  

• Click the ‘Signature Generator’ tab and ‘Create, Edit Templates’

  

Now you select the suitable template from the template gallery or select blank template or import the existing template and load the template into the editor.

Click here to create or edit your signature template

There are three different methods available in Sigsync to remove space between signature fields.

1. Wrap
2. Space Component
3. New Line Component

a. Wrap:

If there is a space between two signature fields that are aligned vertically, the ‘Wrap’ option can be used to remove the space.

For instance: As shown in the below screenshot, there is space between the banner field and the social media strip. To remove the empty space between the two, follow the below steps.

1. Click the banner field as shown in the below screenshot.

   

2. Select ‘Wrap, Unwrap, NewLine’ tab in the ‘Manage Signature Template’ window.

   

3. Click ‘Wrap selected control’ option as shown below.

   

4. Click ‘Yes’ to continue when the confirmation message appears.

To add the space before banner image,

1. Click the banner image
2. Select the ‘Wrap, Unwrap, NewLine’ tab in the Manage Signature Template window
3. Click ‘Unwrap selected control’

b. Space Component:

To make template designing simple and easy to use, Sigsync comes with ‘Space Component’ ( ). You can drag and drop this component between any signature fields to add one more space.

If this space component is present and you want to remove the space between any fields then simply click this space component and click the ‘Delete’ button to remove the space.

Steps to remove the space component.

1. Click the space element as shown in the screenshot below.

   

2. Click the ‘Delete’ button in the ‘Manage Signature Template’ window as shown in the below screenshot.
3. Click ‘Yes’ to continue when the confirmation message appears.

c. New line component:

Sigsync comes with one more important component called ‘New Line component’( ). You can drag n drop this component between any signature fields to add line break / new line.

If there is a line space added using the ‘New Line’ component between the fields and you want to remove it, click on the ‘New Line’ component and delete it.

1. Click on the ‘New Line component’.

   

2. Click the ‘Delete’ button in the ‘Manage Signature Template’ window.

   

3. Click ’Yes’ to continue when the confirmation message appears.

You can view your signature templates in the ‘Saved templates’ list in the Template Gallery or in the Signature editor as shown in the below screenshots

1. Saved templates in the template Gallery

2. Saved templates in the Signature editor

The signature preview will appear on the right side of the signature generator screen. You can hide or show preview by using the buttons ‘Hide Preview’ and ‘Show Preview’ respectively.

To preview the specific senders’ signature template, enter the email address in the search bar as shown in the below screenshot.

You may already have email signature templates in your existing email clients or services. No worries, you can directly use the same templates in Sigsync by using import functionality.

Steps to import your existing email signature HTML code:

1. Click the ‘Menu’ ( ) icon and select the ‘Import Your Existing Template’ option as highlighted in the below screenshot.

   

2. Paste the email signature HTML code in the ‘Import Signature Template’ window and click the ‘Import’ button.

   

3. The HTML signature template will be loaded into the editor and you can customize it as per your need.

   

Click here to know the steps to edit the signature template.

1. Adding space between any fields in template designer is just a drag and drop operation. That's the drag and drop ‘Space’ component as shown in the below screenshot.

   

2. Select the number of spaces to be added and click the ‘Apply’ button.

   

Sigsync supports font names that are compatible across email clients such as Outlook, Gmail, Apple Mail etc. It is always recommended to use the common font names to avoid distortion in email display across all the email clients.

Steps:

1. Click one of the signature fields on your signature template.

   For Instance: ‘Name’ or ‘Title’ field

   

2. Click the ‘Font, Style, Color’ tab in the ‘Manage Signature Template’ window that prompts.

   

3. Set the appropriate Font Family , Font Color, and Font Size as shown in the screenshot below.

   

Yes. Sigsync provides a wide variety of pre designed templates in its template gallery to suit your business needs.
Follow the below steps to visit the template gallery<

• Login to the Sigsync dashboard.
• Click the ‘Set up & Manage Signatures’ tab and click the ‘Manage Signature’ button.

  

• Click the ‘Signature Generator’ tab > Template Gallery’

  

There is no separate line component in the Sigsync signature generator. However, you can add the line separator by setting appropriate Color to the border (Right or Left or Top or Bottom line) of the Table component which is surrounded by any field.

For instance, if you want to add a separator line to the right side of any field, follow the below steps:

Steps:

1. Select the parent table of the signature field.

   

2. Click the ‘Border, Background’ tab under the ‘Manage Signature Template’ window.

   

3. Set the right border width to 2pixel (px) and set the required color to it. In addition, you can make the separator line as solid, dotted, dashed, double etc., using the ‘Style’ properties.

   

4. Now a separator is added to the right side of the element as shown in the screenshot below.

   

Steps:

1. Select the signature field as shown.

   

2. Drag n drop the selected field to the desired location.

   

Use the 'Text' ( ) component to add the text field into your email signature template.

For Instance: Below example will show you the steps to add a ‘Company Name’ static text field to the email signature template.

1. Drag and drop the 'Text' component into your signature template design area.

   

2. Enter your company name. Example : 'My Company' and click the 'Apply' button.

   

3. The Company name will be displayed as shown in the screenshot below.

   

Click here to add fields from your Active Directory to load the data dynamically.

‘Multiline Text’ ( ) component is used to display the texts in multiple lines in your email signature template.

For Instance: Below example will show you the steps to add a Disclaimer multiline text field in the email signature template.

1. Drag and drop the ‘Multiline Text’ in your signature design area.

   

2. Click the added ‘Multiline Text’ field.

   

3. A ‘Manage Signature Template’ pop screen will appear. Under the ‘Edit’ tab add the disclaimer text.

   

4. Click the ‘Apply’ button.

'Image' () component is useful to add any static images to your signature template such as

1. Profile image
2. Company logo
3. Banners
4. Background images
5. Icons etc.

For Instance: Below example will show you the steps to add a banner image to the signature template.

1. Drag and drop ‘Image’ component into your signature template design area as shown in the below screenshot.

   

2. You can either load required images from your local computer, Online URL or from the Sigsync repository. The Sigsync repository has most commonly used images / icons such as icons for Phone, Mobile Phone, Address etc.

   Follow the instructions provided in the ‘Select Image’ screen as shown below and load the required image for your Banner.

3. Click the ‘Apply’ button.

   

4. A banner image is added to your signature template

   

'Social media' ( ) component allows you to include a desired social media icon with hyperlink to your social media profile in the signature. You can add a single social media icon or a strip of multiple social media icons.

In the below example we are showing the steps to add a single social media icon

1. Drag and drop Social Media component in your template design area.

   

2. Select the required social media and enter your Profile link (URL). You can also add AD fields to the URL and set the label.

   

3. You can change the social media icon by uploading the icons stored in your computer drive or paste the online url of the icon.
4. Click the 'Apply' button.

   

5. The Social media icon is added to your signature template as shown.

   

‘Personal Fields’ ( ) component is a group of AD (Active Directory) fields that pulls sender’s personal information like givenName, surName, jobTitle etc. into your email signature. Using this component you can add multiple AD fields to your signature template at a time.

Follow the below steps to add ‘Personal Fields’ component in your signature template.

1. Drag and drop 'Personal Fields' component in the signature template design area.

   

2. By default, it displays the pre-defined AD fields. You can 'edit' ( ) or 'remove' ( ) the AD fields from the displayed list. Set the priority of the AD fields to display in the template using ‘up' ( ) and ‘down' ( ) arrows as shown in the highlighted section of the below screenshot.

   

3. To add more personal fields to the list, select the ‘Label’ and ‘Field’ at the top. Then click the ‘Add Field’ button.

   

4. Select the layout as 'Multi-line' or 'Single line' to display the selected personal fields. In the below screenshot, we are selecting a ‘Multi-line’ layout. Click here to add Personal Fields in a single line layout.

   

5. Click the ‘Apply’ button.

   Now, the personal fields are added in your email signature template as shown in the below screenshot.

   

Click here to remove space between fields and Wrap / Unwrap fields.

Follow the below steps to add Personal Fields in a single line layout in your signature template.

1. Drag and drop 'Personal Fields' ( ) component in into your signature design area.

   

2. By default, it displays the pre-defined personal AD (Active Directory) fields. You can 'edit' ( ) or 'remove' ( ) the fields from the displayed list. Set the priority of the AD fields to display in the template using ‘up' () and ‘down' ( ) arrows as shown in the highlighted section of the below screenshot.

   

3. To add a few more personal fields to the list, select the ‘Label’ and ‘Field’. Then click the ‘Add Field’ button as shown in the screenshot below.

   

4. Select the ‘Single line’ layout (You can uncheck the Show Field separator if it is not required) and click the ‘Apply’ button as shown in the screenshot below.

   

5. A group of personal fields are added in a single line in your signature template.

   

‘Address Fields’ ( ) component is a group of AD (Active Directory) fields that pulls sender’s address details like email, website, location etc. Using this component you can add multiple AD fields in your signature template at a time.

Follow the below steps to add ‘Address Fields’ in your email signature template.

1. Drag and drop the ‘Address Fields’ component in your signature design area as shown in the below screenshot.

   

2. By default, it displays the pre-defined AD fields. You can 'edit' ( ) or 'remove' ( ) the AD fields from the displayed list. Set the priority of the AD fields to display in the template using 'up' ( ) and 'down' ( ) arrows as shown in the highlighted section of the below screenshot.

   

3. You can add more address fields by selecting the ‘Label’ and ‘Field’. Then click the ‘Add Field’ button.

   

4. Select the layout as ‘Multi-line‘ or ‘Single line’ to display the selected personal fields. In the below screenshot, we are selecting a ‘Multi-line’ layout.

   

5. Click the ‘Apply’ button.

   Now, a group of address fields are added in your email signature template as shown in the below screenshot.

   

'Contact Fields' ( ) component is a group of AD (Active Directory) fields that pulls sender’s contact details like email, website, phone numbers etc. Using this component you can add multiple AD fields in your signature template at a time.

Follow the below steps to add ‘Contact Fields’ component in your signature template.

1. Drag and drop 'Contact Fields' component in your signature design area as shown in the screenshot below.

   

2. By default, it displays the pre-defined AD fields. You can 'edit' ( ) or 'remove' ( ) the AD fields from the displayed list. Set the priority of the AD fields to display in the template using ‘up' ( ) and ‘down' ( ) arrows as shown in the highlighted section of the below screenshot.

   

3. To add more contact fields to the list, select the 'Label' and 'Field'.Then click the 'Add Field' button.

   

4. Select the layout as 'Multi-line' or 'Single line' to display the selected personal fields. In the below screenshot, we are selecting a 'Multi-line' layout.

   

5. Click the 'Apply' button.

   A group of contact fields are added to your signature template.

   

‘Social Media Strip’ ( ) component allows you to add a group of social media icons in your signature to link your social media profiles such as Facebook, Twitter, Instagram, WhatsApp and so on.

Follow the below steps to add a Social media strip in your signature.

1. Drag and drop the 'Social Media Strip' component onto your design area.

   

2. By default, it displays the pre-defined social media links. You can 'edit' ( ) or 'remove' ( ) the social media links from the displayed list. Set the priority of the social media icons to display in the template using ‘up' ( ) and ‘down' ( ) arrows as shown in the highlighted section of the below screenshot.

   

3. To add more social media links, select the 'Icon', enter the ‘Link URL’, ‘Alt tag’ and click the ‘Add Field’ button.

   

4. Select the layout as ‘Multi-line’ or ‘Single line’ to display the selected personal fields. In the below screenshot, we are selecting a ‘Multi-line’ layout.

   

5. Click the ‘Apply’ button.
6. A group of social media icons are added to your email signature template as shown in the screenshot.

   

‘AD Fields’ ( ) component pulls your Active Directory details such as name, profile image, job title etc. and dynamically loads those details in your email signature template.

Follow the below steps to insert an AD placeholder in your signature template.

1. Drag and drop the ‘AD Fields’ component onto your signature design area.

   

2. Select the 'Azure AD field' of your choice from the window it prompts.

   

3. Click the ‘Apply’ button.

You can replace the dynamic Active Directory fields with Static fields in your signature template using Sigsync signature generator.

For Instance : If you want to display the same company name in all the sender's signature template, you can simply hardcode the ‘Company Name’ using a ‘Text’ component or edit the ‘AD Fields’ component with the static field value.

Follow the below steps to modify the existing AD field in your signature template.

1. Select the AD field you wish to make it static.

   

2. The ‘Manage Signature Template’ window will appear. Select the ‘Edit’ tab and go to the ‘Static field’ section. Type ‘My Company’ as Static field value as shown in the below screenshot.

   

3. Click the ‘Apply’ button.

Custom AD fields are the user defined Exchange attributes available on Azure Active Directory. You can use these fields to have dynamic values from AD other than the default AD fields.

For instance: If you want different banner images for different users in their signatures, you must use Active Directory fields to update the banner images dynamically. Unfortunately, by default, AD does not provide a banner image field. However, it allows you to add custom attributes in Office 365 and you can make use of these custom attributes to add the banner images in Sigsync signature.

Click here to know the steps to set custom attributes in Office 365.

Note: After setting the custom attributes in Office 365, Sync the AD changes in the Sigsync ‘Preferences’ to sync the latest changes between your Active directory and Sigsync..

Follow the below steps to add custom AD fields in your signature template.

1. Drag and drop ‘Custom AD Fields’ ( ) component in your signature design area.

   

2. Select the appropriate custom AD fields that are linked with your custom attributes in Office 365 as shown in the below screenshot.

   

3. Click the ‘Apply’ button.

   To preview the signature template for a specific sender, enter the email address of the sender in the search bar as shown in the below screenshot.

   

You can set different banners for each sender using custom attributes. Set the banner image URL (hosted / linked image url) in the custom attribute field for the corresponding email address in the Office 365 Azure Active Directory. Click here to know how to set the custom attributes in Office 365. Once you set the banner url, Login to the Sigsync dashboard to use the banner in your signature template.

Follow the below steps to add banner in the template using the custom attributes.

1. Drag and drop the 'Image' ( ) component in your signature design area.

   

2. The ‘Select Image’ window appears as shown. Now, select the ‘Online Picture’ option and enter the custom attribute variable that you have set previously (say ${customAttribute1} for the first field, ${customAttribute2} for the second and so on) in the ‘URL’ field.

   

3. Click the ‘Apply’ button. You can Preview the banner for a specific sender by entering the email address of the sender in the search bar as shown in the below screenshot.

   

The ‘QR code’ ( ) component is used to encrypt contact information inside the senders’ signatures and can be instantly accessed by the recipients when scanned with QR scanner and smartphones.

Follow the below steps to add a QR code component in your email signature.

1. Drag and drop ‘QR Code’ component in your template design area as shown in the below screenshot.

   

2. Set the size of the QR code image and enter the text to generate QR code.

   

3. Click on the ‘Apply‘ button.

Sigsync allows web analytics in your email signature template to track the effectiveness of your online marketing campaigns. You can track which banners, links, and pages are most effective as well as track the recipients who click links in the signature.

Follow the below steps to add an analytics link in your signature.

1. Drag and drop ‘Analytics Link’ ( ) onto the signature layout.

   

2. Fill in all the required fields.

   

3. Click the ‘Apply’ button.

Your campaigns' results can be viewed in the respective third-party account.

You can verify the efficiency of your email signature campaign with the Sigsync Email Signature service by including the following integrations.

1. Analytics with Matomo
2. Analytics with Woopra
3. Analytics with Google Analytics

OneClick surveys collect client feedback through Sigsync's Email signature service by integrating with a OneClick survey provided by a third party app. The customer satisfaction surveys can be added to emails to gather feedback.

Follow the below steps to add OneClick survey in your email signature.

1. Drag and drop the 'OneClick' ( ) component in your signature design area.

   

2. Insert the OneClick survey's HTML code snippet in the window it prompts.

   

3. Click the apply ‘Apply’ button.

Sigsync supports the below surveys in your email signature to collect customer feedback.

• OneClick with Hively
• OneClick with CrewHu
• OneClick with Thermometer

The ‘Message Properties' ( ) component inserts message properties such as message ID, Message Date, Subject, Recipient, CurrentDatetime etc.in your email signature template.

Follow the below steps to add message properties in your email signature template.

1. Drag and drop the 'Message Properties' in your signature design area.

   

2. Select the message property you wish to add as shown in the below screenshot.

   

3. Click the ‘Apply’ button.

   The ‘Message’ Property will be added to your signature template as shown in the below screenshot.

   

Sigsync allows you to copy your email signature templates and save it on the same or different tenants. Follow the below steps:

1. Login to the Sigsync Dashboard.
2. Click the ‘Set up & Manage Signatures’ button and click the ‘Manage Signatures’ button as shown in the below screenshot.

   

3. Click the ‘Signature Generator' tab and click the ‘Create, Edit Template’ as shown in the below screenshot.

   

4. Select the template that you wish to copy.

   

5. Click the 'Copy' ( ) button.

   

6. Enter the new name for the template and select the tenant under which you want to save.

   

7. Click the ‘Save’ button.

   

The ‘New Line’ ( ) component is used to insert a line space between the signature fields.

Follow the below steps to add a line space between the signature fields.

1. Drag and drop the ‘New Line’ component in your signature design area.

   

2. Enter the number of lines to be added.

   

3. Click the ‘Apply’ button.

The ‘Table’ defines the signature layout and ensures that the signature elements cannot be moved around in different mail clients or on different screen sizes. It is always recommended to use tables for the proper signature layout.

Follow the below steps to insert a table in your signature using Sigsync.

1. Drag and drop a ‘Table’ ( ) component in your signature design area.

   

2. Now you can add texts, images etc. inside the table.

The ‘Custom Table’ ( ) component adds the table with the required number of columns and rows.

1. Drag and drop 'Custom table' component in your signature design area.

   

2. Enter the number of rows and columns.

   

3. Click the ‘Apply’ button.

   Now you can add the texts, images etc in the tables to create your signature template as per the requirement.

Follow the below steps if you want to create a new template in Sigsync signature editor.

1. Click the 'Add' ( ) icon.

   

2. Select the suitable signature template in the template gallery.

   

3. Now you can add the fields and modify as per your requirement.

   

4. Click the ‘Save’ ( ) icon as shown in the below screenshot.

   

5. Give the name to your signature template.

   

6. Select the option to assign the signature template to a rule.

   

7. Click the ‘Save’ button.

Follow the below steps to delete your signature template from the Sigsync generator.

1. Click the 'Delete' ( ) icon as shown in the below screenshot.

   

2. Select the signature template you wish to delete.

   

3. Click the ‘OK’ button to confirm the delete operation.

   

Sigsync provides different categories of icons to add in your email signature template. You can select any icon from the Sigsync repository as per the signature requirement.

Follow the below steps to add icons from the Sigsync repository.

1. Drag and drop the 'Image' ( ) component onto your signature design area as shown.

   

2. Now the 'Select Image' window appears. Select the 'Local Picture' option and click the 'Load from Repository' as highlighted in the below screenshot.

   

3. Select the required icon.

   

4. New icon is added in your signature template as shown.

   

Sigsync allows you to upload an online image by entering the image url in your signature template. In the below example we are adding a banner image by entering its url.

1. Drag and drop the ‘Image’ ( ) component onto your signature design area as shown in the below screenshot.

   

2. The ‘Select Image’ window will appear. Select the ‘Online Picture’ option and enter the image url.

   

3. Click the ‘Apply’ button.
4. Now the banner image is added in your signature template as shown in the below screenshot.

   

Yes. You can add a border line to your signature template. Follow the steps below to add a border line to your signature template.

1. Select the location where you wish to add a border.

   

2. Click the Decorations tab and set the Border Width and Style as shown below.

   

3. Now, the top border is applied to the signature template.