Steps:

• Click the menu and select the ‘Import Your Existing Template‘ option as highlighted in the below screenshot.

  

• Paste the HTML code in the ‘Import Signature Template’ window and click the ‘Import’ button.

  

• HTML signature will be loaded to the editor. Now you can modify the template as per your needs.

  

Click here to know about editing signature template

Your signature template may have double line space in some of the email clients. You can edit your signature template in Sigsync to avoid this double line space issue. Follow the below steps.

Steps

• Choose the outermost layer of the signature template and click.

  

• Select the 'Typography’ tab in the 'Manage Signature Template' window and check for the font size.

  

  For an instance, if your font size is 14px then set the ‘Line Height’ to 16px as shown in the below screenshot:

  

Load any template either from Sigsync template gallery or import HTML code. You will get the signature preview on the right side of the Sigsync signature generator.

Search and select the email address of the sender displayed in the search field to preview the signature for the particular sender.

‘Space’ component is used to add a space between any two elements in the signature. There are two methods you can follow to add a space between the elements.

Method 1:

Steps:

1. Click the element where you want to add a space.

   

2. Click the ‘Add Padding (space before/after)’ option in the ‘Edit’ tab under the ‘Manage Signature Template’ window.

   

3. A space is added before the selected field.

   

Method 2:

Steps:

1. Drag and drop the ‘Space’ component between any elements.

   

2. Select the ‘Before’ or ‘After’ option and set the number of spaces to be added. ‘Apply’ the changes.

   

3. A space is added as shown in the below screenshot.

   

Steps:

1. Click the field to change the font.

   

2. Click the ‘Typography’ tab in the ‘Manage Signature Template’ window. Select the required font in the ‘Font family’ and ‘Apply’ the changes.

   

Steps:

1. Click the field to change the font size.

   

2. Click the ‘Typography’ tab in the ‘Manage Signature Template’ window. Select the required font in the ‘Font size’ and ‘Apply’ the changes.

   

There is no separate line component. However, you can achieve this by setting the right-left-top-bottom border color to the table which is surrounded by any element.

For instance, if you want to add a separator line to the right side of any element. Follow the below steps.

Steps:

1. Select the parent table of the element to which you would like to add a separator line to the right side of the element.

   

2. Click the ‘Decoration’ tab in the Manage Signature Template and set the right border width to 1px and set the required color. In addition, you can make the separator as solid, dotted, dashed, double etc., using the Style properties. ‘Apply’ the changes.

   

3. Now a separator is added to the right side of the element.

   

Steps:

1. Select the element.

   

2. Drag and drop the element in the desired location.

   

You can add either Single line or Multiline Text field to your email signature template.

In the below example, we have shown adding a ‘Company Name’ text field to email signature.

1. Drag and drop the ‘Text’ component in your signature template design area.

   

2. Enter your company name as ‘My Company’ and click the ‘Apply’ button.

   

You can add either Single line or Multiline Text field to your email signature template.

In the below example, we have shown adding a Disclaimer multiline text field to your email signature.

1. Drag and drop the Multiline Text in your signature layout.

   

2. Click the text and select the Edit selected control option in the Edit tab under Manage Signature Template window.

   

3. Enter the Disclaimer text in the text editor and ‘Apply’ the changes.

   

Image component is useful to add any static images to your signature template such as

1. Profile image
2. Company logo
3. Banners
4. Background images
5. Icons etc.

In the below example, we are adding a banner image from a local location to the signature template.

1. Drag and drop Image component into your signature template design area as shown.

   

2. You can either load required images from your Location, Online URL or from the Sigsync repository. The Sigsync repository has most commonly used images / icons such as icons for Phone, Mobile Phone, Address etc.

   Follow the instructions provided in the ‘Select Image’ screen as shown below and load the required image for your Banner. Click the ‘Apply’ button.

   

   

Social media component allows you to include a hyperlink to your social media profile in the signature that connects to one of the social networking sites. You can add a single social media icon or a strip of multiple social media icons.

In the below example we are showing the steps to add a single social media icon

1. Drag and drop Social Media component in your template design area.

   

2. Select the required social media, enter the Profile link URL. You can add AD Fields to URL and set the label.

   

3. You can change the icon by uploading icons locally or online and ‘Apply’ the changes.

   

4. The Social media icon is added to your template.

   

Personal Fields component is a group of AD fields which is related to sender’s personal information like givenName, surName, JobTitle etc. Using this component you can add multiple AD fields to the editor at once.

Follow the below steps to add Personal Fields

1. Drag and drop Personal Fields component in the signature layout.

   

2. It will display the pre-defined fields. You can edit or remove the field from the list and rearrange the priority of the field using up and down arrows.

   

3. To add more personal fields to the list, select the ‘Label’ and ‘Field’.Then click the ‘Add Field’ button.

   

4. Select the layout as Multi-line or Single line to display the selected fields. Here we are selecting a Multiline layout and ‘Apply’ the changes. Click here to add Personal Fields in a single line layout.

   

5. Personal Fields are added in multi line layout to your signature.

   

In some cases you may need to display Personal Fields in a single line layout in your signature.

Follow the below steps to add Personal Fields in a single line layout.

1. Drag and drop Personal Fields component in the signature layout.

   

2. It will display the pre-defined fields. You can edit or remove the field from the list.

   

3. To add more personal fields to the list, select the ‘Label’ and ‘Field’.Then click the ‘Add Field’ button.

   

4. Select the single line layout (You can uncheck the Show Field separator if it is not required) and ‘Apply’ the changes.

   

5. Personal Fields are added in a single line layout to your signature template.

   

Address Fields component is a group of AD fields which is related to sender’s address details like email, website, location etc. Using this component you can add multiple AD fields to the editor at once.

Follow the below steps to add Address Fields.

1. Drag and drop Address Fields component in the signature layout.

   

2. It will display the pre-defined fields. You can edit or remove the field from the list and rearrange the priority of the field using up and down arrows.

   

3. You can add more address fields by selecting the ‘Label’ and ‘Field’.Then click the ‘Add Field’ button.

   

4. Select the layout as Multi-line or Single line to display the selected fields. Let’s keep the Multi-line layout and ‘Apply’ the changes.

   

5. A group of selected address fields are added to your signature template.

   

Contact Fields component is a group of AD fields which is related to sender’s contact details like email, website, phone numbers etc. Using this component you can add multiple AD fields to the editor at once.

Follow the below steps to add ‘Contact Fields’.

1. Drag and drop Contact Fields component in the signature layout.

   

2. It will display the pre-defined fields. You can edit or remove the field from the list and rearrange the priority of the field using up and down arrows.

   

3. To add more contact fields to the list, select the ‘Label’ and ‘Field’.Then click the ‘Add Field’ button.
4. Select the layout as Multi-line or Single line to display the selected fields. Let’s keep the Multi-line layout and ‘Apply’ the changes.

   

5. A group of selected contact fields are added to your signature template.

   

‘Social Media Strip’ component allows you to add a group of social media icons in your signature to link your social media profiles.

Follow the below steps to add a Social media strip in your signature.

1. Drag and drop Social Media Strip component to the signature layout.

   

2. It will display the pre -defined social media links. You can edit or remove the entries as per your needs. Also you can rearrange the icon display using up and down arrows.

   

3. To add more social media links, select the icon, enter the ‘Link URL’, ‘Alt tag’ and click the ‘Add Field’ button.

   

4. Select the layout as ‘Horizontal’ or ‘Vertical’ to display the social media icons in a single row or multiple rows. Let’s keep the Horizontal layout and ‘Apply’ the changes.

   

5. A group of social media icons are added to your signature template.

   

You can include any active directory field in the signature. It will load the data dynamically to the signature from the AD profile of the sender user.

Follow the below steps to insert an AD placeholder.

1. Drag and drop the AD Fields component in to the signature layout.

   

2. Select the Azure AD field of your choice from the window it prompts and ‘Apply’ the changes.

   

In certain scenarios, you want to have static fields instead of dynamic fields that are retrieved from the AD. For Instance, you want to display the same Company name for all your sender's signature template. For this you can simply hardcode the Company name using a ‘Text’ component or edit the AD component with the static field value.

Follow the below steps to modify the existing AD field in the signature.

1. Select the AD field you wish to make static.

   

2. Select the Edit / update placeholder value in the Edit tab under Manage Signature Template window.

   

3. Enter the Company name as ‘MY Company’ in the right side section of the pop up and ‘Apply’ the changes.

   

Custom AD fields are the user defined Exchange attributes available on Azure Active Directory. You can use these fields to have dynamic values from AD other than the default AD fields.

For instance, you want to have different banner images for each sender which are dynamically loaded. In order to load any value dynamically you must use Active Directory fields. Unfortunately, by default AD is not giving a banner image field. However, it allows you to add custom attributes and you can make use of these custom attributes for the banner images.

Click here to know the steps to set custom attributes in Office 365.

Note: After setting the custom attributes in Office 365, Sync the AD changes in the Sigsync ‘Preferences’.

Follow the below steps to add custom AD fields in your signature template.

1. Drag and drop ‘Custom AD Fields’ component in the signature layout.

   

2. Select the custom attribute fields from the dropdown as shown in the below screenshot and click the ‘Apply’.

   

3. To preview the signature template for a specific sender, search the sender email address in the search box.

   

You can set different banners for each sender using custom Exchange Attributes. Set the banner image URL (hosted / linked image url) in the Custom attribute field for the corresponding email address in the Office 365 Azure Active Directory. Click here to know how to set the Custom attributes in Office 365. Once you set the banner url, Login to the Sigsync dashboard to use the banner in your signature template.

Follow the below steps to add banner in the template using the custom attributes.

1. Drag and drop the Image component to the signature design area.

   

2. Select the Online Picture option in the Select Image window. Enter the custom attribute variable that you have set( say ${customAttribute1} for the first field, ${customAttribute2} for second and so on) in the URL field. ‘Apply’ the changes.

   

3. You can Preview the banner by searching the email address on the right side of the signature generator.

   

With QR codes (Quick Response codes), special barcode images can be inserted and scanned with QR scanners and smartphones. Follow the below steps to add QR code component in your email signature.

1. Drag and drop QR Code component in the template design area.

   

2. Set the size of the QR code image and enter the text to generate QR code. Then ‘Apply’ the changes.

   

You can track the effectiveness of your online marketing campaigns accurately with well-organized web analytics. To determine which banners, links, and pages are most effective, you must track the recipients who click links in the signature.

Follow the below steps to add an analytics link in your signature.

1. Drag and drop Analytics Link in the signature layout.

   

2. Fill all the required fields.

   

Your campaigns' results can be viewed in the respective third-party account.

You can verify the efficiency of your email signature campaign with the Sigsync Email Signature service by including the following integrations.

1. Analytics with Matomo
2. Analytics with Woopra
3. Analytics with Google Analytics

OneClick surveys collect client feedback through Sigsync's Email signature service by integrating with a OneClick survey provided by a third party app. The customer satisfaction surveys can be added to emails to gather feedback.

Follow the below steps to add OneClick survey in your email signature.

1. Drag and drop OneClick survey in the signature layout.

   

2. Insert the OneClick surveys HTML code snippet and ‘Apply’ the changes.

   

Integrate Sigsync Email Signature service with below third party services to collect your customer feedback.

• OneClick with Hively
• OneClick with CrewHu

The ‘Message’ Properties component inserts message properties such as message ID, Message Date, Subject, Recipient, CurrentDatetime etc. Follow the below steps to add message properties in your email signature.

1. Drag and drop Message Properties in the signature layout.

   

2. Select the message property you wish to add and ‘Apply’ the changes.

   

3. The ‘Message’ Property is added to your signature template.

   

Sigsync allows you to copy your email signature templates and save it on the same or different tenants. Follow the below steps:

1. Sign in to the Sigsync Dashboard
2. Click the ‘Manage Signature’ button for the specific tenant in the ‘Manage Tenants Signature’ section

   

3. Select ‘Create, Edit Templates’ option under the ‘Signature Generator’ tab

   

4. Select the template that you wish to copy.

   

5. Click the 'Copy ( )' button.

   

6. Enter the new name for the template and select the tenant under which you want to save.

   

7. Click the ‘Save’ button

   

The ‘New Line’ component is used to insert a new line between the elements. Follow the below methods to add a new line in the signature template.

Method 1:

Steps:

1. Drag and drop the ‘New Line’ component where wish to add a new line.

   

2. Enter the number of lines to be added and ‘Apply’ the changes.

   

3. A new line is added in the selected location.

   

Method 2:

Steps:

1. Select a field after which a new line is to be added.

   

2. Select the ‘Insert New line before / after the control' in the 'Edit' tab under 'Manage Signature Template' window.

   

3. Select the ‘Before’ or ‘After’ option and ‘Apply’ the changes.

   

4. A new line is added.

   

The ‘Table’ defines the signature layout and ensures that the signature elements cannot be moved around in different mail clients or on different screen sizes. It is always recommended to use tables for the proper signature layout.

Follow the below steps to insert a table in your signature using Sigsync

1. Drag and drop a table component in the signature layout.

   

2. Now you can add texts, images etc. inside the table.

   

1. Drag and drop Custom table component in the signature layout.

   

2. Enter the number of rows and columns to be added and apply the changes.

   

3. Now you can add the texts, images etc in the tables.

1. Click the ' ' icon.

   

2. Select the suitable template in the template gallery.

   

3. Now you can add the fields and modify as per your requirement.

   

4. Click the Save icon.

   

5. Set a name to save the template.

   

6. Select the option to assign the template to rule.

   

7. Save the changes.

1. Click the Delete icon.

   

2. Select the template you wish to delete.

   

3. Click the OK button to confirm the delete operation.

   

Sigsync provides different categories of icons to add in your email signature. You can select any icon from the Sigsync repository as per the requirement.

Steps:

1. Drag and drop the 'Image component' into your signature template design area as shown.

   

2. Select the 'Local Picture' option in the 'Select Image' window and click the 'Load from Repository' as highlighted in the below screenshot.

   

3. Select the required icon.

   

4. New icon is added in your template.

   

You can enter the image url to add images in your signature. Here we are adding a banner image by entering its url.

Steps:

1. Drag and drop the Image component into your signature template design area as shown.

   

2. Select the Online Picture option in the Select Image window and enter the image url. Click the ‘Apply’ button.

   

3. Now the banner image is added in your template.