Email signature creation guide

How to create an email signature?

In this section, you can learn about the step by step procedure of creating an email signature using Signature Generator. Customized email signature can be created using all the features available. Here, let’s understand about the creation of a template using available predefined templates and modify the same using the different existing features.

How to launch Signature Generator?
1. In the dashboard, click on the 'Manage Tenants and Signatures' option to add signatures to the Office 365 tenant as highlighted in the screenshot below.
2. Then, in the tenant list, click on the 'Create, Edit, Manage Signatures' button of the respective tenant for which new email signature needs to be created.
3. In Tenant Home, click on the Signature Generator tab from the left pane which launches the Signature Generator.
How to choose the template from the list and modify quickly?
1. In the Signature Generator, click on the Choose Signature Templates button and you can access the templates list.
2. Select a required category from the category list on the left side.
3. Select the suitable template from the available template list for your organization.
4. Click on the field that you wish to modify. Let’s replace an Azure AD placeholder ‘bussinessPhones’
5. In the Manage Signature Template window, select the 'Edit / upload placeholder value' from Edit tab.
6. Select Azure AD field that you want to replace. Change the field as ‘faxNumber’ and click on ‘Save’.
7. Selected field will be replaced and can be verified using the Signature Preview section on the right pane of the Signature Generator.
How to add placeholders to the email signature?
1. To add placeholders to the email signature, drag and drop the required placeholders to the signature template layout. Then, add all the required fields with respect to the selected placeholder and save it. Let’s add Personal Fields in the signature.
2. The changes appear on the Signature Preview section on the right pane of the Signature Generator. You can search the senders to Preview the individual user signature in the email.
3. After completing all the changes in the email signature, click on the 'Save' button and then, enter the 'Template Name' in the pop up window.
  If you choose 'Do not assign this signature to any rule', then you can later add this template to a rule in the Save Signature Template popup.
  If you choose 'Assign this signature to the rule', this template will be set for the rule you have selected in the drop down menu. Click on the 'Save' button to apply the changes.

Want Free personalized service?

Sigsync email signature service offers company-wide and centralized email signature for Office 365 and Exchange.
We can assist you in getting your signature ready effortlessly.

Talk to an expert

Email Signature for Exchange and Office 365

User Manual

Exchange & Office 365 Email Signature Generator

Signature Manual Menu

How to create an email signature?

What is an email signature?

Why an email signature is so important for your brand?

Why should I use Sigsync?

How it works

Signatures for Tenant

Configure Connectors

Signature Generator

Signature Rule