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User Manual
Exchange & Office 365 Email Signature Generator
Manual Menu
- Overview
- Supported platforms and requirements
- Dashboard
- Manage Tenant Signatures
- Manage Tenants
- Sigsync signature modes
- Signature Rules
- Create Signature Templates
- Assign Signature Template
- Set SPF record
- MX Record
- Deregister tenant
- Preferences
- Sync AD Changes
- Signature Occurences in email conversation
- Signature Occurences in email conversation
- Apply signature to every email
- Apply signature to the first email only
- Apply signature to first email, remove it from the conversation
- Apply signature to every email, remove its previous occurrences
- Assign signature template
- Assign subsequent email template
- Signature position in email conversation
- Enable Email Signature in Sent Items Folder
- Enable Outlook Signatures Add-in
- Remove Signature added by mobile
- Add linked or embedded images to signature
- Processing Secure Messages
- HTML Signature
- Add tenant admin
- Add Global Admin
- Sigsync Outlook signatures Add-in
- Introduction
- System requirements
- Deploying add-in for all the users (centralized deployment)
- Deploying on Desktop Outlook
- Deploying on Outlook Web Access
- Deploying add-in for individual user
- Adding Sigsync Signature from Panel
- Enable 'Preview Only' mode for Sigsync Signatures Add-in
- Directly add signatures while composing an email
- Set Outlook Add-in to 'Preview Only' mode
- Remove add-in from all the users (centralized deployment)
- Removing from Desktop Outlook
- Removing from Outlook Web Access
- Remove add-in from individual user
- Processing Secure Messages
- Signature Generator
- License
- Reseller
- OneClick CSAT Surveys
- Web Analytics Tools
- Others
- Knowledge Base
- Guidelines for new users
- Emails processed on Microsoft Azure servers
- Stay compliant with legal regulations
- Use case examples
- Include third-party service
How to create an email signature?
This section walks you through the process of creating an Office 365 email signature with Sigsync Signature Generator. Create personalized email signatures with the signature components, or use one of the predesigned email signature templates for a quick signature. Let's look at how to use a signature template and modify it using the Generator.
- How to launch Signature Generator?
- Click the 'Set up & Manage Signatures tab' in the Sigsync dashboard and click the ‘Manage Signature’ button.
- Click the ‘Signature Generator’ tab and ‘Create, Edit Templates’
- Click the 'Set up & Manage Signatures tab' in the Sigsync dashboard and click the ‘Manage Signature’ button.
- How to choose the template from the list and modify it quickly?
- Select the required category on the left side of the template gallery.
- Select a suitable template for your organization from the list of available templates.
- Now, click on the field that you wish to modify. For instance, let’s replace an Azure AD placeholder ‘bussinessPhones’
- In the ‘Edit Signature Fields’ window, go to the AD Placeholder section and select the Azure AD field that you want to replace (In our example, it is the ‘bussinessPhones’ field). Change the field as ‘faxNumber’ and click ‘Apply’.
- Now, the ‘bussinessPhones’ field is replaced with ‘faxNumber’ and can be verified using the Signature Preview section on the right pane of the Signature Generator.
- The selected field will be replaced and can be verified using the Signature Preview section on the right pane of the Signature Generator.
- Select the required category on the left side of the template gallery.
- How to add email signature components?
- Drag and drop the required signature component from the left panel of the Signature Generator into the signature template design. Let’s drag and drop ‘Personal Fields’ into the template design area as shown.
- The changes instantaneously appear on the Signature Preview section on the right panel of the Signature Generator. You can search the sender email address to preview their signature.
- After completing all the changes in the email signature, click on the 'Save' icon and provide the 'Template Name' in the pop up window.
If you choose 'Do not assign this signature to any rule' here, you can assign this template to any rule later in the signature rule section.
If you choose Assign this signature to the rule, this template will be assigned to the rule you have selected from the drop down menu. Click the Save button.
- Drag and drop the required signature component from the left panel of the Signature Generator into the signature template design. Let’s drag and drop ‘Personal Fields’ into the template design area as shown.
Free On-demand Product Demo
Sigsync email signature service offers company-wide and centralized email signature
for Office 365 and Exchange. We can assist you in getting your signature ready effortlessly.
