Manual Menu

How to add signature to sent email in the sent items folder?

By default, emails in your sent items folder do not show the actual signature which is visible to your recipients because your signatures for emails are attached by Sigsync service on the fly and sent to your intended recipients. However, using Sigsync you can enable signatures for the mail items in your Sent Items folder.

A quick video guide to enable signature in sent email

To enable the option 'Enable Email Signature in Sent Items folder' follow the below steps.

Step 1: Login to Sigsync Dashboard and click the 'Manage Tenants and Signatures' button.
Step 2: Under the tenant list, click the 'Create, Edit, Manage Signatures' button for the respective tenant.

Step 3: Click on the 'Preferences' tab and click the 'Enable now' button as highlighted in the below screenshot.


It will navigate you to a new page where you can click the 'Enable signature in Sent Items' button as highlighted in the below screenshot.


Advantages of having email signatures in users sent items folder.

  • Users will be able to view the signature’s look and feel when it reaches the recipient. Open the sent items folder to view the complete email with signature.
  • Without having this feature enabled, your sent email content will not have signatures which may include disclaimers. This will be an issue when you require a copy of email for compliance with laws mandating the preservation of computerized documents in the specific form.
  • To verify accuracy and correctness of the position placement in the email signature.
  • To preserve corporate emails in case of any legal issues.
  • It works on all the devices and email clients.

Free On-demand Product Demo

Sigsync email signature service offers company-wide and centralized email signature
for Office 365 and Exchange. We can assist you in getting your signature ready effortlessly.