Signature Rules

After creating signature templates, you must set signature rules to define how and when those signatures are applied. Signature rules control which template is used, who it applies to, and under what conditions a signature is added to an email.

By default, Sigsync creates a DefaultRule with commonly used settings. To meet your organization’s requirements, you can modify this rule or create additional rules. Setting rules allows you to assign different signature templates, apply conditions based on senders, recipients, or keywords, control rule priority and execution flow, and schedule signatures for specific scenarios.

Once the required rules are configured and saved, signatures are applied according to the defined logic.

How Signature Rules Work

When an email is sent, Sigsync evaluates it against the configured rules in priority order.

If an email matches a rule’s conditions, the assigned signature is applied.
If no rule matches, no signature is added.

This approach ensures the right signature is applied for the right scenario, based on your organization’s requirements.

Navigate to Signature Rules Page

Step 1: Login to Sigsync Dashboard.

Step 2: Navigate to ‘Manage Signatures’ → ‘Signature Rules’.

Default Rule

Sigsync automatically creates a DefaultRule with standard settings.

You can:

Edit the DefaultRule to suit your needs, or
Create additional rules for advanced use cases

Create and Manage Signature Rules

Click on the ‘New’ button
Enter a 'Rule Name' and click 'Save'.

Assign Signature Templates to a Rule

Select the rule and assign the required signature template

Separate Signatures for Replies and Forwards

To use different signatures for replies or forwards:

Select the ‘Use this signature in the initial email and choose a different signature for subsequent replies or forwards’ option
Assign the appropriate template