Sigsync Signatures Add-in for Outlook

Sigsync signatures Outlook Add-in on Outlook Desktop

When composing an email, a signature is automatically added to the email body based on the signature rules you've set in the Sigsync dashboard. You can set different signatures for new emails and for replies/forwards. The Outlook Add-in utilizes Microsoft's latest event-based activation feature to fully automate the signature insertion process,eliminating the need to open the add-in pane manually.

If automatic signature insertion isn't working in the Outlook desktop, it's possible that the Outlook version doesn't support the Outlook Add-in. Consider updating your Outlook. Alternatively, you can manually add and automatically insert signatures, as detailed in the section below.

 Click here to know the Add-in system requirements

If you have multiple signatures, you can manually choose the required signature using the Sigsync Signatures Outlook Add-in pane. Open the Add-in pane on the ribbon bar, then click the ‘Add This Signature’ button below the signature you wish to insert.

Sigsync signatures Outlook Add-in on Outlook on the Web

To open the Sigsync Signatures Outlook Add-in pane on the Outlook Web App (OWA), click the Apps icon in the ribbon bar and then select ‘Sigsync Signature Add-in for Outlook’.

To keep Add-in open automatically whenever you compose an email, simply pin the pane to Outlook as shown in the screenshot below. To hide the add-in pane click the pin button again.

Signature Based on From Field Email Address Change

If the user (John P) has ‘Send on behalf’ permission and wants to send emails on behalf of another user (Diego Siciliani). While writing an email, John P chooses Diego Siciliani address in the From field, the John P signature gets automatically inserted under the client side mode.

With 'Send As' permissions enabled, to change the signature based on the selected 'From' field address, 'Display the signatures in Outlook and Outlook Web Access (OWA) based on the selected 'From' field' option need to be enabled in the Sigsync Settings.

Now, if the user (John P) has ‘Send as’ permission and wants to send emails as another user (Diego Siciliani). While writing an email, if John P chooses Diego Siciliani address in the From field, Diego Siciliani signature will automatically get applied.

Switch between server side mode and client side mode

Sigsync allows switching between server-side and client-side mode signatures. This feature is available only if you have configured Sigsync mixed mode signatures and enabled the option ‘Allow users to toggle between Client Mode and Cloud Mode (server-side) signatures in the Outlook Add-in pane’ in Sigsync settings.

Now, in Outlook, if the toggle is set to client mode, the signatures are added directly within Outlook and OWA as you compose an email.

If the toggle is set to Cloud Mode, signatures can be previewed, and the cloud signatures will be applied on the server (cloud) after an email is sent.

Sigsync signatures Outlook Add-in on mobile devices

When you start composing an email in the Outlook mobile app (Android and iOS), a signature is automatically added. After the add-in inserts a Sigsync signature, it will overwrite any default signature set in your mobile Outlook.

When you reply to an email in the Outlook mobile app, the quick reply box appears. While the email signature isn't displayed in this box, it is still included in the email. To view the signature, tap the ‘ ⤢’ button to switch to the expanded compose view.

Note: Due to design limitations within the mobile Outlook platform, the Outlook Add-in pane doesn’t appear in Outlook for iOS and Android. However, the admin can still set up separate signatures for new emails and reply/forward emails.