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User Manual
Exchange & Office 365 Email Signature Generator
Manual Menu
- Overview
- Supported platforms and requirements
- Dashboard
- Manage Tenant Signatures
- Manage Tenants
- Sigsync signature modes
- Signature Rules
- Create Signature Templates
- Assign Signature Template
- Set SPF record
- MX Record
- Deregister tenant
- Preferences
- Sync AD Changes
- Signature Occurences in email conversation
- Signature Occurences in email conversation
- Apply signature to every email
- Apply signature to the first email only
- Apply signature to first email, remove it from the conversation
- Apply signature to every email, remove its previous occurrences
- Assign signature template
- Assign subsequent email template
- Signature position in email conversation
- Enable Email Signature in Sent Items Folder
- Enable Outlook Signatures Add-in
- Remove Signature added by mobile
- Add linked or embedded images to signature
- Processing Secure Messages
- HTML Signature
- Add tenant admin
- Add Global Admin
- Sigsync Outlook signatures Add-in
- Introduction
- System requirements
- Deploying add-in for all the users (centralized deployment)
- Deploying on Desktop Outlook
- Deploying on Outlook Web Access
- Deploying add-in for individual user
- Adding Sigsync Signature from Panel
- Enable 'Preview Only' mode for Sigsync Signatures Add-in
- Directly add signatures while composing an email
- Set Outlook Add-in to 'Preview Only' mode
- Remove add-in from all the users (centralized deployment)
- Removing from Desktop Outlook
- Removing from Outlook Web Access
- Remove add-in from individual user
- Processing Secure Messages
- Signature Generator
- License
- Reseller
- OneClick CSAT Surveys
- Web Analytics Tools
- Others
- Knowledge Base
- Guidelines for new users
- Emails processed on Microsoft Azure servers
- Stay compliant with legal regulations
- Use case examples
- Include third-party service
Manage Signature Components
Sigsync provides various options to manage the signature components such as Edit, Replace, Remove Tag, Dimensions, Typography and Decorations etc.
- Edit
This option can be used to edit the selected field in the signature layout. There are different options in the Edit like Edit / update placeholder value, Wrap, Unwrap, Add Padding, and Insert New Line.
Edit / update placeholder value:
- This option can be used to Edit / update the placeholder value of the selected field / component. Click on any field that you wish to edit. For instance, click on the givenName field.
- Choose the Edit / update placeholder value in the Edit tab.
- Select the field from the drop down which you wish to edit or you can also hardcode the values using static values.
- Here, the field givenName is replaced with the displayName field.
Wrap selected control:
- This option can be used to Wrap the selected field / component in the signature. Wrap will merge the selected field / component with the field / element of the row above it.
- For instance, the jobTitle is in the second row. Let’s wrap it to the first row. Click on the jobTitle field.
- Choose the Wrap selected control in the Edit tab.
- Click on the Yes button in Wrap selected control.
- Now , jobTitle is moved to the first row.
Unwrap selected control:
- This option can be used to unwrap the selected field / component in the signature. Unwrap will move the selected field / elements from one row to next row.
- For an instance, let’s unwrap the jobTitle field and move it to the next row. Click on the jobTitle field.
- Choose the Unwrap selected control in the Edit tab.
- Click on the Yes button in Unwrap selected control.
- Here, jobTitle has been Unwrapped and moved to the next row.
Add Padding (space) before / after:
- This option can be used to Add Padding (space) after / before the selected element / field. For instance, let’s add padding after the Email field. Click on the Email field.
- Choose the Add Padding (space) before / after in the Edit tab.
- Select the Spacing option and Number of space to be added as required, depending on where it needs to be added and click on the Save button.
- Here, padding has been added after the Email field.
Insert New line before / after the control:
- This option can be used to add a New Line before / after the selected element / field. For instance, let’s add the new line after the jobTitle. Click on the jobTitle field.
- Choose the Insert New line before / after the control in the Edit tab.
- Select the new line option as required, depending on where it needs to be added and click on the Save button.
- Here, New Line has been added after the jobTitle field.
- Hyperlink (href)
- This option can be used to add Hyperlink to the selected text / image / element. Let’s add a hyper link to the website link. Click on the website link.
- Click on the Hyperlink tab.
- Fill all the fields such as Title, Href (Link), Target and Link Text then, click on the Save link button.
- Here, website link has been added with the Hyperlink.
- Analytics Link
- This option can be used to add Analytics Link to the selected text / image. Analytics link can be added from third party services like Google analytics, Matomo, Woopra etc. Let’s add the Analytics link to the text. Click on the Analytics text.
- Click on the Analytics Link tab.
- Fill all the fields with suitable text and the link. Then, click on the Save button.
Parameters of Sigsync Analytics Link:
- Link (URL address): It’s your website link which needs to be added to track the traffic coming from the emails.
- Link Text: It’s a link text which is clickable.
- Tooltip: The entered text will be displayed as a Tooltip text when the mouse hovers over it.
- Campaign Source: It’s a source of the traffic such as Google, newsletter etc.
- Campaign Medium: It’s a medium of the campaign which contains the general source of traffic.
- Campaign Name: It specifies the name of Campaign.
- Campaign Term: It’s a keyword which is used to differentiate between the various ads.
- Campaign Content: It can contain the product name, product code or a slogan such as summer_sale.
- Here, an Analytics Link has been added to Analytics text.
- Remove Tag
The Remove tag is helpful to automatically remove the selected Label / Phrase / Node from the signature when the particular AD attribute value is not set or empty.
- Dimension
It is used to set Width, Height, Margin and Padding etc. to your selected field / component / table etc., in the email signature template.
- Click on any field for which you wish to set dimension.
- Choose the Dimension tab and then set Width, Height, Margin and Padding etc., as required.
- Width and Height: It can be used to set width and height for the selected table / field / component / image.
- Margin: Select a field to set margin if you want space from its boundary. You can set a margin for 4 sides or only for the side(s) that needs.
- Padding: Padding is useful when you need space inside the border. It can be set to one or more sides.
- Typography
It is used to set different Fonts, Font Size, Font Color, Font Style etc., to your selected field / component / table etc., in the email signature template.
- Click on any field for which you wish to set typography.
- Choose the Typography tab and then set different fonts, size, color, font style etc., as required.
- Font Family: You can select any font from the drop-down menu.
- Font Size: You can enter / set appropriate font size as required.
- Font Color: It can be used to add color to your text. Click on the right edge of this row to pick a color from color picker.
- Background Color: It can be used to add background color to the selected field. Click on the right edge of this row to pick a color from color picker.
- Text Decoration: This change selected text decoration. There are 3 different options as detailed below:
- x button can be used to set no decoration for selected text fields.
U button is to set an underline for selected text fields.S button can be used to set strikethrough for selected text fields.
- Text Align: It can be used to align the selected text. Left, middle, right, justify alignments can be set for text fields.
- Font Weight: It can be used to add font weight to the selected text. Thin, Extra-Light, Light, Normal, Medium, Semi-Bold, Bold, Extra-Bold and Ultra-Bold are the font weight options available.
- Font Style: It can be used to set font style like Normal and Italic to the selected text. Normal style is default selected.
- Line Height: This is used to set space between two rows of fields.
- Vertical Align: This is used align the text fields vertically.
- Letter Spacing: This is used to add spacing between the letters.
- Text Transform: This is used to set the selected text with uppercase, lowercase or capitalize. By default, Text Transform is set to none
- Display: This is used to display the text inline, inline-block and block.
- Decorations
It is used to set Background image, Border Collapse, Border Radius etc., to your selected field / component / table etc., in the email signature template.
- Click on any field for which you wish to set Decorations.
- Choose Decorations tab and then set background image, border collapse, border radius etc.
- Background: This is used to add background image to the signature.
- Border Collapse: It specifies whether the borders of the table and its table cells should be “joined” or separated.
- Border Radius: It rounds the corners of an element's outer border edge. For example, you can set a single radius to make circular corners or two radii to make elliptical corners etc.
- Border (Left, Right, Top, Bottom): Set width, style and colour for selected the border.
- Change Template
- Save
- Delete
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