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Server side signatures

Sigsync on server mode requires Office 365 Online connectors configuration. In the Server side mode, emails are routed through Sigsync Azure services to get signatures added. It works on all the email clients including mobile devices. It does not require installation of Sigsync Signature Add-in for Outlook. However, you can install the add-in for the signature preview.


How Sigsync Server side Signatures Works?

It's a cloud-based server-side service which processes emails and adds signatures, disclaimers, etc. based on the rules you define. This is accomplished through the use of a Secure TLS connection with Microsoft servers in Office 365. It is easy to add and configure signatures for your tenants, which creates connectors and rules in your Exchange environment. Finally, all the emails requiring a signature are rerouted through the Sigsync service and sent from Office 365 to your recipients. Let’s explain how this process works.

  • You send an email from Office 365 account.
  • Microsoft Office 365 Exchange rules Sigsync Routing rules are applied on the email to be sent. If the rule matches, Office 365 forwards the email to Sigsync server using Sigsync Outbound Connector through a secure TLS connection.
  • Now, the incoming email is accepted by Sigsync server and processed based on the signature rules created by you. Signature is added to the email if applicable.
  • The email is returned back to Office 365 after processing, using a secure TLS connection through the Sigsync Inbound Connector.
  • Office 365 finally sends an email to the recipient's destination that is processed by the Sigsync service in the previous step.

Steps to configure signatures in the server side mode

Step 1: Create your Signature Templates: You can create your own customized signature templates from scratch in the Sigsync signature generator by using dynamic AD placeholders such as profile photo, address, company name, and so on. Drag and drop the necessary components onto the signature template, import your own HTML signature code, or select from a gallery of personally tailored templates, including dark mode templates. Know more...

Step 2: Set Signature Rules: After you've created your signature, you can associate it with a specific rule. The rules are the conditions that an email signature must meet in order to be included in your email. To determine which senders or recipients should receive the email signature, use the Signature Rules tab to create rules. You can also create rules based on specific keywords. Know more...

Step 3: Configure Connectors: Configure the connectors and define the senders scope in the server side mode to route the emails through the Sigsync secure Office 365 Azure service and get the signatures for your Office 365 emails. Know more...

Step 4: Add SPF record: By including the Sigsync domain in the SPF records, you notify the servers at the receiving end that Sigsync service is authorized by your domain to process the emails. This is an optional step and is required if your emails are being marked as spam or phishing by the receiving server. Know more...

Next, Configure connectors

Streamline Email Signature Management with a Free On-demand Demo from Sigsync

Sigsync email signature service provides effortless, centralized signature management for Office 365 and Exchange. Our team can assist you in quickly setting up company-wide signatures. Request a free on-demand demo to see how Sigsync can simplify your email signature management process.


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