Signature Configuration

After registering your Office 365 tenant in Sigsync, the next step is to configure email signatures for your organization. Sigsync provides flexible options to apply signatures to a Test Group of a few users first, allowing you to verify templates, rules, and formatting. Once confirmed, signatures can be applied to specific groups such as departments or teams, or rolled out to the entire organization to ensure consistent branding. In all cases, signatures are automatically added to the email body while composing, and are supported on all platforms – Windows, macOS, Linux, iOS, and Android – guaranteeing a professional and uniform appearance across all devices and email clients.

Steps to configure signatures

• Login to the Sigsync Dashboard and navigate to the ‘Manage Signatures’ > ‘Manage Tenants’ tab.

  

• Click on ‘Pending’ under the Configuration column and select the required configuration mode.

  

• Click ‘Authorize’ to proceed.

  

• Authenticate using your Office 365 Global admin account.

  

• The Set Sender Wizard helps you decide which users or groups should have signatures applied. You can choose from the following options:
  • Test Group (recommended for initial setup):

    This allows you to configure signatures for a few users before applying them organization-wide.

    • Click ‘Choose Groups’.

      

  • All users / groups

    This option lets you apply signatures to every user in your Microsoft 365 tenant.

    

  • Specific groups:

    This option lets you apply only to the members of your Office 365 Azure Active Directory groups (Example: ‘Sales’, ‘HR’, or ‘Support’ etc.)

    • Click ‘Choose Groups’.

      

• Select the required group and click ‘Ok’ to proceed
• The selected AD groups will appear in the list. To remove a group, click the ‘x’ icon next to it, then click ‘Continue’ to proceed.

  

• Click the ‘Configure’ button to proceed with signature configuration.

  

• Signature configuration takes a couple of minutes to complete.
• Add-in Deployment: Set the Senders for the Add-in Deployment, then click ‘Continue’ to proceed.

  

• Add-in deployment takes a couple of minutes to complete

  Note: Once the add-in is successfully deployed, Microsoft may take up to 72 hours to propagate it to users’ Outlook.

• Click ‘Manage Signatures’ to proceed with creating templates

  

Create, Edit Signatures

Set Signature Rules