Centralized Mode Signature
Centralized Mode is a complete solution for email signature management, ideal for organizations with users across multiple email clients such as Outlook, OWA, and more. It ensures consistent, professional signatures across all devices, including Windows, macOS, Linux, iOS, Android, and others. Administrators have full control over how and when signatures are applied, while users can preview, switch to alternate signatures, or choose server-side configurations. Signatures remain visible during email composition and editing, and non-editable signatures can be enforced automatically when server-side rules are applied.
Steps to set up Centralized Mode Signatures
Step 1: Login to Sigsync Dashboard
If you are a new user, you can either sign up for a Sigsync account or use your Microsoft account to sign in directly. Once logged in, the dashboard provides a centralized interface where you can register your tenant and configure email signatures using the setup wizard.
Learn more on how to signup with Sigsync
Step 2: Register and Configure Signatures
Register with Sigsync using your Office 365 Global Admin account to centrally manage email signatures for your organization. The setup wizard automatically handles tenant registration, authorization, selecting senders (Active Directory groups), configuring inbound/outbound connectors, creating transport rules, and deploying the Sigsync Signatures Outlook add-in. The administrator only needs to follow the guided instructions, as all configurations are applied automatically.
Learn more on how to register and configure signatures
Step 3: Create Signature Templates
Start from the Sigsync signature editor to create email templates. Include Office 365 Azure Active Directory fields such as profile photo, job title, address, and company name. You can choose from pre-designed templates, create your signature completely from scratch, or import your own HTML code.
Learn more on Creating Signature Templates
Step 4: Set Signature Rules
Set signature rules to determine when and for whom email signatures are applied. Specify criteria such as senders, recipients, keywords, or Active Directory groups to ensure the correct signature is added to every outgoing email.
Learn more on Setting Signature Rules
Step 5: Add SPF Record to Your Domain
Add the Sigsync Azure Service to your domain’s SPF (Senders Policy Frame) TXT record. This prevents emails from being marked as spam, junk, spoofing, or phishing by Exchange Online Protection (EOP).
Streamline Email Signature Management with a Free On-demand Demo from Sigsync
Sigsync email signature service provides effortless, centralized signature management for Office 365 and Exchange. Our team can assist you in quickly setting up company-wide signatures. Request a free on-demand demo to see how Sigsync can simplify your email signature management process.
